Office Administrator

The Office Administrator within Country Office Canada is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, travel bookings, expense claims, shipping and receiving, ordering of office supplies and stationery and basic executive assistance duties.

Your Role

• Greet visitors at the Head Office
• Maintain visitor log with a high level of accuracy
• Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
• Coordination of travel arrangements
• Overall management of office calendars
• Coordination and scheduling of meetings
• Process and track expense reimbursements
• Maintaining and updating contacts lists
• Inventory and ordering of office supplies
• Administrative support to Saab events and activities in Canada
• Provide backup support to others as needed
• Assist with management of contract documentation
• Assist with additional projects and other duties as required
• Work in alignment with Saab’s policies and directives.

Your Profile

• High School diploma or equivalent experience is required. An Associate Degree in related business field is preferred.
• 3-5 years of experience as an administrative support or receptionist in a professional environment
• Proficiency in e-mail and Microsoft office suite, similar proficiencies in other computer-based systems is considered an asset
• Self-starter and self-directed with the ability to think creatively for efficiency and process improvement
• Ability to multi-task, balancing a number of tasks efficiently
• Excellent customer service skills with positive and helpful demeanor
• Exceptional verbal and written communication skills while knowing your audience
• Punctuality and dependability
• Excellent teamwork skills
• Organizational skills and project coordination experience with attention to detail

You will report to Head of Country Office for all matters.

What you will be part of

Behind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive troubleshooters. Those who share deep knowledge and those who explore sky-high. And everyone in between.

Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 22,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here