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SalaryJob Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our Real Estate office. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for various administrative tasks including accounts receivable/payable, real estate transaction conveyancing, and payroll. If you have excellent organizational skills and enjoy working in a fast-paced environment, we would love to hear from you. The role requires 37.5 hours/week, Mon-Fri, but offers flexible start and end times - we will work to establish a schedule that works for you.
Duties
- Oversee day-to-day office operations and ensure efficient workflow
- Complete all conveyancing tasks for real estate transactions including data entry, deal management, and corresponding with brokerages and lawyers
- Assist with human resources tasks such as maintaining employee records
- Supervise Administrative Assistant and provide guidance when needed
- Assist and support Real Estate Agents and maintain positive working relationships
- Manage payables and receivables, and complete bank reconciliations and month-end reporting
- Perform vacation coverage for front desk duties such as greeting visitors, answering phone calls, and directing inquiries
Requirements
- Proven experience in office administration or a similar role
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Supervisory skills with the ability to provide guidance and support to administrative staff
- Strong written and verbal communication skills
- Proficient in using and ability to learn office software
- Ability to maintain confidentiality and handle sensitive information with discretion
- Previous administrative experience in a real estate or legal environment is an asset but not required.
If you are a motivated individual who thrives in a dynamic work environment, we invite you to apply for the position of Office Administrator. We offer competitive compensation, opportunities for growth, and a supportive work culture. Apply today to join our team!
Job Types: Full-time, Permanent
Salary: $25.00-$30.00 per hour
Expected hours: 37.5 per week
Schedule:
- Monday to Friday
Work Location: In person
