Office Manager

The Office Manageris responsible for managing the support services for the company, ensuring that organizational effectiveness and efficiency in the support functions are achieved. This position is responsible for implementing and maintaining overall administrative, human resources, marketing and financial support to sustain the successful operations of the company. This position works closely with the President and Management team, as well as with external contacts, including the company accountant and IT provider. Reporting to the President and Operations Manager and working closely with the Management Team.

Job Description:

 Complete administrative work, not limited to bookkeeping, human resource administration, marketing, business development, and project support.

 Manage payroll functions, including reconciliations and remittances of payroll and benefits information, analysis of payroll and benefits data, review of payroll accuracy and completion of associated reports or documents.

 Act as the primary resource for matters related to office supplies and equipment, maintain an inventory of supplies, and ensure office equipment problems are resolved, coordinating with external suppliers as needed.

 Develop and implements policies, standards and procedures to support administrative efficiencies and quality.

 Provide support for invoicing and accounts payable/receivable, including preparing invoices and reports, ledger and journal entries, as well as preparing bank deposits and/or setting up clients to pay via EFTs.

 Maintain files, including development and maintenance of a records management system.

 Create and update personnel files and ensure secure location for confidential files and documents.

 Maintain current knowledge and ensures compliance with provincial and federal regulations, legislation and reporting requirements. Ensure information management compliance for provincial and federal Information and Privacy Acts (PIPA, FOIP).

 Coordinate new employee orientation and training, including reviewing company documentation, API Q1 and OH&S requirements.

 Assist with management of quality and OH&S systems.

 Purchase goods, create purchase orders and review packing slips to ensure that goods received are accurate and orders are complete (As required).

 May perform other general duties as required.

Knowledge, Skills and Abilities:

 Post-secondary diploma or degree in Business Administration or equivalent combination of education and experience.

 Good working knowledge and experience with MS Office (Word, Excel, PowerPoint, Outlook), and able to learn new software as needed to meet the requirements of the position.

 Experience in an administrative support position, with responsibilities for supporting financial, human resources, and quality management administration.

 Preference for experience working in an independent business environment and/or the oil and gas services sector.

 Experience supporting administrative requirements for ISO 9001:2015 an asset.

 Understanding of accounting procedures, employment legislation, business math, administrative and office procedures.

 An effective communicator with good listening, oral, and written skills and possesses a high level of professionalism.

 Customer service focused, good interpersonal, multi-tasking, coordination and organizational abilities.

 Good problem-solving and decision-making skills.

 Analytical with an aptitude for working with numbers; ability to interpret financial and other information.

 Good proofreading capabilities with a strong attention to detail.

 Detail and process-oriented and high degree of accuracy in work.

 Ability to work effectively with a team and with minimal direction.

 Dependable and adaptable to changing priorities; able to meet financial deadlines.

 Ability to maintain accurate files ensuring confidentiality of data is maintained.

Job Types: Part-time, Permanent

Salary: $23.00-$32.00 per hour

Expected hours: 30 – 44 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• Morning shift
• Overtime

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Ability to Commute:

• Leduc, AB T9E 1J8 (required)

Ability to Relocate:

• Leduc, AB T9E 1J8: Relocate before starting work (required)

Work Location: In person