Part-Time Receptionist

About us

We’re EMS-Tech Inc., a highly successful and expanding engineering firm that specializes in the design and supply of bulk material handling equipment. For over 30 years, we have been lending our expertise to projects great and small around the world. We are dedicated to delivering high quality machines and systems according to our clients’ custom specifications, and providing innovative, custom solutions.

With our headquarters in Belleville, Ontario, and offices in British Columbia, the Netherlands, China, and Australia, we are constantly pushing the envelope related to conveyor systems, self-loading/unloading ships, stackers, stacker-reclaimers and shiploaders.

Role & Responsibilities

We are currently seeking an enthusiastic Part-Time Receptionist to join our team in Belleville, Ontario. This is a six-month contract position with the intention of a contract extension and/or opportunities available within other functional areas when the contract ends.

The hours are 10:00AM – 2:00PM weekly (20 hours minimum per week), with the flexibility to take on more hours as business needs shift. You will have an opportunity to cover for staff when they are away from the office (ie. sick, personal, vacation, etc.) so more hours will be available on an as needed basis.

As a member of our Administrative team, you will play a crucial role in delivering excellent customer service to the public, our clients, and EMS-Tech Inc. staff.

Here are some of the things you’ll be working on:

• Providing support on the reception desk: answering and redirecting incoming calls, greeting individuals, fielding inquiries, and relaying messages where appropriate.
• Receiving and distributing mail, managing incoming/outgoing faxes, and scheduling courier pickups and deliveries.
• Scheduling meetings and managing conference room bookings as required.
• Managing office supplies and consumables inventory for two office buildings.
• Maintaining the keys and the sign out log for company vehicles and 407 transponders.
• Other duties as assigned.

Qualifications

• Completion of a Business or Office Administration Diploma is an asset.
• 1-3 years’ experience as an administrative assistant or receptionist is an asset.
• Strong interpersonal, oral and written communication skills with strong attention to detail.
• Proven ability to communicate effectively and accurately with suppliers, customers and team members with a focus on delivering exceptional customer service.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to learn new software as needed.

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values in your personal and work life:

• Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity - The passion and commitment to excellence of our people is the foundation of good customer service.

What We Offer

We offer a dynamic working environment with the capacity for personal and professional growth. We have a friendly, supportive team with a coaching and mentoring environment.

To Apply

If this sounds like you, then please apply by forwarding your resume and cover letter to careers@ems-tech.net.

We thank all applicants, but only those selected for an interview will be contacted. EMS-Tech Inc. is an equal opportunity employer and is committed to an inclusive, barrier-free selection process. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), EMS-Tech Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the process, please advise us of any measures you may require during the selection process. Information relating to the need for accommodation and accommodation measures will be addressed confidentially in accordance with the Freedom of Information and Protection of Privacy Act.

Job Types: Part-time, Fixed term contract
Contract length: 6 months

Salary: $20.00-$23.00 per hour

Expected hours: 20 per week

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-03-25