Receptionist

Capital Pro Group is a one stop solution to all of your financial needs, all under one roof. We provide Accounting, Taxation, Financial Planning, and Insurance services.

We are specifically hiring a receptionist to assist with our Tax Season and our Bookkeeping departments. There is room to grow within the company and to learn skills such as payroll, taxation, data entry, accounting, etc.

Our Ideal candidate is someone who has a bright and bubbly personality, is able to work under tight deadlines, and can prioritize tasks effectively. The ability to multitask is a must in this position.

Responsibilities:

• Receptionist duties: answering phones, booking appointments, greeting clients, collecting client documents, maintain cleanliness of the office
• Manage calendar and email(s)
• Maintain confidential client records; scanning document, updating electronic database
• Collect and prepare files for daily client meetings: prepare boardroom for meetings throughout the day
• Liaise with third parties (i.e. Canada Revenue Agency, Revenue Quebec)
• Assist CEO & Partners with Internal Affairs; accounts payable: social media content: producing print media advertisements: contacting IT and monitor progress of service tickets: meeting notes
• Assist bookkeeping department with document sorting and scanning, data entry (Excel), client management
• Oversee Tax Season Preparation (March -June) and ensure all files are completed in a timely fashion

Requirements:

• Proven experience as an administrative assistant and/or receptionist
• Knowledge of office management systems and procedures
• Knowledge of accounting and finance is a strong asset
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Fluency in English Required
• Fluency in French and Arabic is an asset

Job Type: Full-time

Salary: From $17.00 per hour

Expected hours: 37.5 per week

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Work Location: In person

Job Types: Full-time, Permanent

Salary: $16.55-$18.00 per hour

Expected hours: No less than 37.5 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay
• Overtime pay

Ability to Commute:

• Ottawa, ON K1Z 6X3 (required)

Work Location: In person