Receptionist

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Location: Victoria, BC

Start Date: As soon as possible

Salary Range: $45,000 - $55,000 (Dependent on experience)

CANDIDATE PROFILE

The Receptionist is the first point of contact demonstrating strong communication skills with a professional manner. The successful candidate will be performing a variety of administrative tasks, along with being able to multi-task and prioritize during high volume demands. As part of the Administrative Team, they will be responsible for meeting room bookings, catering orders, formatting and editing letters and forms, dealing with building issues, and much more. This position is a key role within the company, reporting to the Office Services Manager.

Key Responsibilities:

Duties include, but are not limited to:

• Manage a busy multi-line switchboard, along with greeting clients and guests
• Manage incoming and outgoing mail, including faxes, and couriers
• Typing forms, assist in formatting letters and data entry
• Backing up the Marketing Co-ordinator on proposals
• Creating and setting up proposals and projects and tracking them in the master job list and proposal track sheet
• Schedules and insurance requirements.
• Manage meeting room bookings, catering orders, and set-ups needs
• Assist with event planning and coordination, including some after hour functions
• Photocopying, binding and scanning, including troubleshooting printer issues
• Assist with registration of attendees to conferences/seminars
• Perform other duties and assist with special projects as may be assigned by Office Manager

Experience:

• 3-5 years’ Reception experience in a professional busy office environment
• Familiarity with the professional services environment and a multi-line phone system

Skills:

• Working knowledge of MS Office (Word, Excel, Outlook) and InDesign software
• Demonstrated effective verbal and written communication skills
• Great customer service focus and courteous phone manner
• Exceptional organizational skills, attention to detail and accuracy
• Ability to work effectively with others, with a positive and respectful attitude
• Ability to prioritize and multi-task to meet deadlines
• Ability to work independently with minimum supervision
• Strong work ethics

This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews.

If you think you have what it takes to join our team, please visit us at www.rjc.ca/careers to apply for this position.

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted to set up an interview. Upon request, accommodations are available for any persons with disabilities participating in the selection process.

In an effort to reduce our environmental footprint, we strongly prefer applications to be submitted electronically via our website. Thank you for your cooperation.