Receptionist - Part Time

Requisition ID: 91963

Job Category: Administration/Support

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated Receptionist to join our team in Mississauga. As part of the facilities team, this role will be supporting one of project teams as part of a joint venture for a major infrastructure project. This is a part-time position in Oakville for up to 12-months.

Join our team and become part of a community that strives for positive change.

As first point of contact between client/visitors and Hatch, receptionist must present, at all times, a positive, cheerful and professional attitude. A junior role with three years of experience working in an office environment, the receptionist works directly with the Lead Receptionist or Facilities Manager for direction providing support to Hatch engineering projects in compliance with Hatch standards wherever possible. The receptionist must be punctual, courteous and helpful.

Responsibilities include but are not limited to:

• Welcoming clients/visitors to Hatch;
• Ensuring visitors sign in as per specific office policy;
• Issuing visitor security badges;
• Answering the phone cheerfully and professionally;
• Prioritizing: ensuring that reception desk and queued calls are covered;
• Ordering cabs and hotel shuttles;
• Receiving deliveries and notifying responsible person;
• Redirecting deliveries to Mail Room when required;

Additional responsibilities may include:

• Assisting PSCs and Health and Safety with project work if required;
• Ordering lunches and ensuring catering supplies are available;
• Booking meeting rooms and/or confirming bookings;
• Set up and clean up of boardrooms after meetings, if required;
• Coding of Invoices

As the successful candidate, you will bring the following skills and competencies:

• Keyboarding: minimum 50 words/minute.
• Possesses excellent oral and written communication skills.
• Well organized and good interpersonal skills.
• Detail oriented who takes pride in their work.
• Can prioritize tasks, adapt to change and work well under pressure.
• Intermediate level in the following applications:
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Internet Explorer
  • Adobe Acrobat
• Competency with office tools (i.e. copiers, scanners, fax machines, telephone systems).

Soft Skills:

• Adaptable to changes, able to multi-task, organize, and prioritize.
• Is detail oriented.
• Needs little direction and able to work under minimal supervision.
• Has a strong work ethic.
• Is punctual.
• Has a pleasant and professional demeanor.

Additional Assets:

Bilingual, English and French.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.