AddressJob Description – Receptionist / Administrative Assistant
Company Overview
NKPG is a BC-based chartered professional accounting (CPA) firm that has been working with businesses and individuals since 2011. Our leadership team has decades of international, national, and specialized tax, accounting, and business advisory experience.
NKPG Services Ltd. is built on trust in each other to nurture careers and ideas that will inspire us to do great things together. These values provide the foundation for a healthy work-life balance and a workplace environment that fosters creativity, authenticity, and excellence.
The receptionist / office administrator is someone who can help us keep up with the demands of a busy professional office while contributing to a pleasant and positive team atmosphere.
Part-Time
Rate: per hour $25.
Benefits: Medical and Dental once beyond probation period
Front Desk Reception:
- Attend reception desk and front office – meet and greet all clients and visitors to the office, maintain tidy front-of-office
- Offer beverages to clients and visitors (coffee, tea, water)
- Answer general inbound calls professionally and courteously, take messages, and transfer calls to the appropriate team member
- Reset the boardroom after each meeting
- Sort and, distribute incoming mail
- Receive, record, and send courier packages
- Maintain general upkeep of office – assist with the garbage disposal, shredding paper waste, recycling of recyclables, load/unloading dishwasher, vacuuming, and dusting as needed.
Administrative Assistant:
- Assist with ordering food / refreshments for staff meetings and special events
- Prepare letters, memos, and other correspondence and arrange delivery of the same
- Book travel arrangements (BC Ferries; Air) and hotels
- Monitor incoming emails for principals and staff
- Calendar management – schedule appointments; zoom meetings, staff meetings
- Process payment of invoices (cheques, credit cards)
- Process bi-monthly CRA Remittances and IRS Remittances.
Qualifications:
- Strong fluency with technology in a PC network environment, including proficiency in
Microsoft Office Suites (Word, Excel, PowerPoint), and Adobe, (knowledge of iFirm would be an asset)
- 1-2 years relevant experience (some familiarity and understanding of how a professional firm operates would be an asset)
- Excellent telephone manner, strong verbal and written communication skills
- Ability to produce quality documents quickly and to company standards using templates
- Detail oriented and takes pride and ownership in the quality of work and presentation
- Proactive, organized, and able to multi-task and prioritize to meet deadlines
- Team player who takes initiative, thinks critically, asks questions, and is responsible for their own contributions
- Mature attitude and professional demeanor.
Candidate must be authorized to work in Canada
Expected Start date: Immediately
Please submit your resume via email to: Georgina
NKPG Services Ltd.,
Chartered Professional Accountants,
202 – 4400 Chatterton Way, Victoria, BC V8V 5J2
Job Type: Part-time
Salary: $15.65-$24.80 per hour
Benefits:
- Dental care
- Extended health care
Schedule:
- Monday to Friday
Work Location: One location
