Receptionist/Administrative Assistant

Job Title: Receptionist/Administrative Assistant

Status: Regular Part-Time (28 hours per week, Monday to Thursday)

Position level: Level 2

Hiring range: $28,770.56 - $33,356.96 annually

Salary range: $28,770.56 - $38,671.36 annually

Job location: Breaking the Cycle, 393 King Street East, Toronto

A little about us

Hi, we’re Mothercraft, and we’re so excited to meet you!

For nearly a century, we’ve been a trailblazer in promoting healthy child development and supporting families in our community. We’re dedicated to excellence and constantly exploring innovative concepts and ideas related to child care and education.

Our approach is grounded in the latest research, which guides every aspect of our work.
This includes everything from our high-quality child care and enrichment programs, to our specialized services for children and families with unique needs, and our comprehensive training programs for childcare providers and other professionals.

At Mothercraft, we celebrate diversity and strive to cultivate a warm and inclusive environment that welcomes everyone. Join us in our mission to help children thrive and families flourish!

A little about the Early Intervention Department

The Early Intervention (EI) Department offers early intervention/children’s mental health programs designed to reduce risk and to enhance the development for substance-exposed children (prenatal – 6 years) by providing services which address maternal addiction problems and related issues and the mother-child relationship through community based cross-systemic partnerships. The EI department conducts evaluation and research focused on issues relevant to the early intervention programs, which include: Breaking the Cycle (BTC), Parent-Infant Program, BTC Pregnancy Outreach Program, and Connections.

Job summary

As our newest Receptionist/Administrative Assistant, you will play a crucial role in providing administrative support to all Early Intervention programs.

Reporting to the Manager of Early Intervention Programs, you’ll work alongside a team of dedicated staff and community partners, collaborating to provide the highest quality support to our clients. Sound exciting? Here’s a little more…

As a Receptionist/Administrative Assistant, you will…

• Perform reception activities, including but not limited to: Greeting clients and guests with warmth; Answering and transferring incoming calls in a cordial, professional, and timely manner; Providing information to clients and professionals (e.g. regarding program eligibility, appointment times, etc.); Providing support for the department’s food supplementation program; Create and maintaining filing systems; Handling light administrative duties for special projects as assigned (e.g. dissemination of materials); Typing letters and reports containing confidential information; Maintaining statistical information
• Entering and managing data/information/files on databases
• Coordinating meetings, taking, and distributing minutes

You will be set up for success if you have…

• A diploma in Office Administration or related field, and/or combination of experience and education deemed equivalent
• At least 1-2 years of office experience
• Food Handling Certificate is an asset
• French language skills is an asset

As the ideal candidate, you possess…

• Excellent written and verbal communication skills
• A flexible and collaborative approach to teamwork
• Ability to work in a trans-disciplinary partnership model

Why you’ll love working at Mothercraft

Our people are at the heart of everything we do here at Mothercraft, and we take pride in fostering an inclusive space that inspires our team to love where they work! From rewarding career opportunities to a comprehensive benefits package and a defined benefit pension plan, we go above and beyond to prioritize your success and here’s how we do it…

• Team: We’re a team of passionate individuals who are committed to supporting healthy child development and making a positive impact on families and communities.
• Benefits: Enjoy a comprehensive benefits package that includes extended health, dental, life insurance, and long-term disability coverage, ensuring that you and your family are well taken care of.
• Pension:Take advantage of our defined benefit pension plan, which provides financial security and stability for your future.
• Time off:Enjoy generous paid time off, including vacation starting at 3 weeks, 12 sick days, and 3 floater days a year, allowing you to take the time you need to recharge and relax.
• Financial wellness: Participate in our financial wellness program through Enriched Academy, which provides resources and tools to help you achieve your financial goals and improve your financial well-being.
• Life-long learning:We’re life-long learners here at Mothercraft. Grow your skills and knowledge through our professional development opportunities which will help you stay up-to-date with the latest research and best practices in the field.
• Extra support:Access our Employee and Family Assistance Program, which provides confidential support and resources to help you and your family with a wide range of personal and professional challenges.

Next steps

Apply today by submitting your resume on Indeed. We appreciate your interest and thank all applicants for their submissions. However, please note that only shortlisted candidates will be contacted.

Think you’re the ideal candidate but you don’t meet all the requirements? Apply anyways. We would love to review your application to see if you’re the right fit or find you an alternative opportunity. Not the role for you? Share this posting with your network.

Diversity and inclusion

Mothercraft is committed to a workforce that is reflective of the diverse populations that we support. We welcome applications from qualified individuals from all backgrounds. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Mothercraft strives to ensure that all recruiting processes are inclusive and barrier-free. If you require an accommodation, please advise the Human Resources Department in advance of attending an interview. We are committed to a selection process and work environment that is inclusive, equitable and accessible.

Job Types: Part-time, Permanent

Expected hours: 28 per week

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Paid time off

Education:

• DCS / DEC (required)

Experience:

• Office: 1 year (required)

Work Location: In person