Receptionist/Assistant

Summary

The document represents a general overview/framework of this job description. It is not intended to be an all-inclusive listing of the job scope of the applicable employee. It is the responsibility of the receptionist is to support the organization with responding to phone calls, e-mails, and assisting in administrative tasks. The general work hours will be 8AM – 4PM in our Halton Hills facility.

Job Duties.

· Greet visitors at front-desk with a positive and professional attitude

· Provide accurate answers to simple questions on phone and e-mail

· Answering and forwarding phone calls to the designated individual

· Maintain the security and telecommunications system

· Receive, sort and distribute daily mail and delivery packages

· Ensure reception front-desk is neat, tidy and necessary stationery and materials are filled (Tissue paper, brochures, business cards, pens, etc)

· Support the team with documentation and communication of incoming appointments, visitors and other tasks

· Perform data entry of visitor information - visitor badge and logbook is filled out for security purposes)

· Schedule appointments for the management team if needed

· Perform other duties such as filing, photocopying, and faxing

Qualifications

· At least 1+ year experience in customer service in a fast-paced environment

o Receptionist experience preferred

· High school diploma

· Ability to interact with a wide range of culturally diverse individuals with a professional demeanor at all times

· Intermediate skill in MS Office (Word, Excel, PowerPoint and Outlook)

· Strong verbal, listening and written communication skills along with exceptional phone etiquette

· Strong work ethic and positive outlook to work within a team setting

· Strong ability to manage time, deadlines and stay organized

Job Type: Permanent

Salary: $40,000.00-$43,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Ability to Commute:

• Halton Hills, ON L7G 4S6 (required)

Work Location: In person