Site Administrator

Job Summary:

Morgan Construction is seeking an experienced Site Administrator. If you’re self-motivated and a problem solver who possesses a dynamic personality and thrives fast-paced environments, then this job is for you. Under the direction of the Accounts Receivable Supervisor, this position is responsible for ensuring the prompt and accurate entry of project data including labor, equipment, safety, and materials into a custom costing/billing database as well as the swift coordination of all logistics relating to crew members.

Why work with us?

Morgan Construction is a well-established and respected heavy civil contractor operating throughout Canada, committed to excellence, workplace safety, and building trust with our clients. Our belief in our people being the backbone of our success drives us to offer stability and security with year-round work, competitive wages, and immediate benefits. As a growth-focused company, Morgan invests in its workforce with training and career advancement opportunities, including leadership education and hands-on training to advance knowledge.

Responsibilities:

· Processing timesheets

· Processing third-party labor, equipment, materials, and invoices

· Reviewing, coding, billing in Spira, and reconciling with purchase orders.

· Submits Daily Field Reports to be uploaded to client SharePoint daily.

· Tracking daily equipment usage for billing calculations.

· Reconciliation and balancing of entries.

· Onboarding new hires - At times bringing new hires to site could be anywhere from one to up to ten people per week.

· Books camp in the client’s logistics program (iLogistics).

· Facilitates site access by submitting badge requests.

· Handling general requests such as cost exports and revisions to completed tickets.

· Occasional on-site visits may be necessary to meet specific client requirements.

· Other administrative duties as required.

Qualifications:

· Must have excellent organizational and communication skills.

· Demonstrates the ability to show initiative and be a self-starter.

· Detail and results-oriented with the ability to multi-task, and adhere to deadlines, even in high-pressure situations.

· Ability to work independently, and within a team environment.

· Excellent analytical and problem-solving skills.

· Promote positive relationships working in a team environment or when dealing with vendors and co-workers.

· Must be experienced in dealing with confidential information in accordance with privacy legislation.

Schedule:

· 14/7 with 8-hour shifts. May be required to work additional hours based on business demands.

Requirements:

· Certificate from a recognized Office Administration, Accounting, or Finance Program.

· Knowledge of basic payroll, accounts payable, and accounts receivable.

· Experience in a construction, oil/gas, or heavy equipment environment would be an asset.

· Intermediate to advanced level of Microsoft Excel and Word is required.

· Valid Class 5 driver’s license and a reliable vehicle; clean drivers abstract.

Please note that while all applicants are appreciated for their interest, only those selected for further consideration will be contacted.

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Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Weekends as needed

Application question(s):

• Are you able to commute to and from the work site?
• Do you have a class five drivers license and a clean drivers abstract?

Education:

• Secondary School (preferred)

Experience:

• site admin: 2 years (required)

Willingness to travel:

• 100% (preferred)

Work Location: In person