Accounting Clerk

Responsibilities:

Accounts Payable

· Accurately process invoices received from vendors and suppliers. Ensure invoices are entered using appropriate coding, matched with purchase orders or contracts, and have received necessary approvals.

· Prepare and process payments, ensuring adherence to payment terms and deadlines, scheduling payment runs, and preparing checks or electronic transfers.

· Monitor accounts payable aging to ensure timely payment and avoid late fees or penalties.

· Reconcile vendor accounts regularly, ensuring that invoices are accurately recorded, payments are accurately reflected, and outstanding balances are resolved.

· Monitor and forecast cashflow related to accounts payable, ensuring sufficient funds are available for timely payment of invoices.

· Record bank transactions for cash payments and perform check runs and wire/EFT payments.

· Ensure compliance with company policies, accounting principles, tax regulations, and other relevant guidelines related to accounts payable processes and payments.

· Set up vendors, update information, and verify vendor details to ensure accurate and up-to-date information in the accounts payable system.

Accounts Receivable

· Set up new customers and maintain accurate customer records, including contact information, payment terms, and credit limits. Conduct credit checks on new and existing clients.

· Create invoices according to company practices; submits invoices to customers.

· Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account-holders to request payment.

· Maintain customer files and review customer aging reports to be accurate.

· Prepare reports and analysis on the accounts receivable portfolio.

· Collaborate with other departments, such as purchasing, sales, and service, to resolve issues and ensure smooth financial operations.

Other General Accounting Duties

· Assist with month-end financial reporting, including preparing journal entries and reconciling accounts.

· Manage customer and vendor inquiries regarding invoices and payments.

· Maintain accurate and organized financial records and supporting documentation.

· Participate in process improvements and identifying opportunities for increased efficiency and accuracy.

· Assist with inventory adjustments and reconciliation.

Competencies:

· 1-3 years of experience in an accounts payable and receivable, payroll, or similar role

· Degree/diploma in accounting, finance, commerce, or related discipline is considered an asset

· Computer literacy including a proficient knowledge of Microsoft Excel. Experience in Quickbooks is an asset.

· Demonstrated organization, time management and high volume accuracy with data entries

· Business acumen with a problem-solving attitude.

Job Type: Full-time

Salary: $28.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Company pension
• On-site parking
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person