Accounting Clerk/Bookkeeper

Job Data

Job Title:............................ Bookkeeper/Accounting Clerk

Department:........................ Office

Supervisor:......................... General Manager

Pay Class:........................... Hourly

Summary Description

Manages operations of the office department.

Key Results Areas:

· Administration

· Customer Service

Major Duties and Responsibilities will include but are not limited to:

1)Administration

· Ensure overall maintenance of accounts, payable, accounts receivable, cash receipt, payroll and general ledger are timely and accurate.

· Ensure timely and accurate payment of purchases, taxes and dues. In addition, ensure timely filing of related forms.

· Accountable for daily cash receipts, deposits to bank, posting of cash receipts and disbursements to journals, petty cash management, and daily maintenance of accounts.

· Set-up and maintain an accurate easy to access filing system for accounting reports.

· Maintain an ongoing log of payables and receivables and verify all bills are paid on time.

· Prepare monthly & quarterly financial reports.

· Initiate and file new employee paperwork

· Maintain employee personnel folders.

· Responsible for bi-monthly payroll and distribution of payroll year-end documents. Ensure payroll checks are distributed in a timely manner.

· Coordinates all insurance related and banking related transactions.

· Maintain accurate warranty records. Ensure prompt receipt of warranty money due.

· Ensure office supplies are replenished promptly.

· Responsible for all incoming and outgoing mail disbursement.

· Safeguard employee personnel records.

· Maintain vehicle inventory.

· Finalizes vehicle sales deals and calculates salesperson commission(s).

· Oversee filing of sold vehicle folders.

· Ensure timely payment of sold vehicles (floored and consigned) and trade acceptance purchases.

· Maintain all insurance transactions in a timely and accurate manner.

· Ensure computer file backup is requested as scheduled and ensure that backup operation was error free. Initiate corrective action if error occurs.

· Ensure prompt, dependable, high quality, typing and other office related assistance to the General Manager

· Ensure telephone is answered in a friendly, courteous manner; pages are performed in a pleasant professional manner, and messages are distributed efficiently.

· Maintain clean efficient office facilities.

2)Customer Service

· Greet internal and external customers immediately, in a courteous and friendly manner.

· Handle telephone transactions quickly, and courteously. Record messages and forward to appropriate personnel.

3)Additional responsibilities as directed.

Commitments:

· Treat all employees, customers, and suppliers fairly, courteously, and with dignity.

· Be honest and fair in all business dealings.

Qualifications & Job Requirements:

· Knowledge of office accounting systems and experience with computer systems.

Job Type: Part-time

Salary: $20.00-$25.00 per hour

Expected hours: 20 – 50 per week

Benefits:

• On-site parking
• Store discount

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Bookkeeping: 2 years (preferred)

Work Location: In person