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SalaryCome Join our Team.
Luff Industries is currently accepting resumes for an Accounts Receivable Administrator to join our growing team.
As an industry leading manufacturer of quality conveyor components for over 40 years, Luff is recognized for innovative products, quick turnaround times and industry-leading warranty, Luff conveyor components can be found in a variety of heavy industrial material handling applications worldwide. It has one of the most complete product lines available to increase the performance of its customers conveyor systems.
The Job:
The Accounts Receivable Administrator will be based out of our Calgary/Rockyview, Alberta facility and is a key support position in our finance team which is responsible for the day-to-day processing of the company’s receivables through timely and accurate processing of invoices and payments, including completing the collections functions for the accounting department.
The Accounts Receivable Administrator will be both a strong individual contributor to the company’s overall success as well as a collaborative team player who can work well with co-workers in all other departments within the company.
As the Luff Accounts Receivable Administrator your work will include:
o Answering incoming customer communications through e-mail and phone calls and in person.
o Process Account Receivable activities such as invoicing, payment processing and collections.
o Accurately preparing and reviewing all processed invoices, credit memos and cash receipts.
o Process and post customer payments accurately.
o Reconcile the Accounts Receivable sub ledger to GL accounts.
o Send out AR statements and missing invoices.
o Submit invoices in the appropriate vendor portals (SAP, Ariba, Coupa, Tipalti, Corcentric, COR360, Basware)
o Set up Customer accounts and maintain up to date customer information in the ERP.
o Run Equifax credit reports on Existing and prospective customers.
o Monitor and track customer accounts including placing and releasing credit holds on customer accounts as needed.
o Update freight costs on orders regularly.
o Complete and/or assist with the preparation and reconciliation of customer deposit invoicing and provide tracking analysis by customer and project. Prepare revenue accrual.
o Coordinate with relevant departments: to obtain necessary information for billing and corrections; to investigate and resolve outstanding issues.
o Prepare all deposits, progress and final billings for all projects, and internal billings.
o Any other duties as required for the success of the business.
Who We are looking for:
Applicants should be detail focused and will be able to maintain and high level of accuracy and efficiency in all aspects of accounting including with billing, collections, and bank reconciliations. They should be confident, and effective communicators over the phone, through email and in face-to-face interactions with customers and internal teammates.
Successful Applicants will also bring a combination of the following skills, education, and experience:
o Customer Service: Provides excellent customer service to both internal and external customers and recognizes the specific needs of their assigned client base and works to meet these needs.
o Communication: Communicates clearly and concisely by utilizing skills in written and spoken communications. Able to communicate with stakeholders of all levels both within and outside of the organization in clear and easy to understand terms.
o Attention to Detail: Focused on ensuring that work is completed properly the first time by ensuring that data being entered and received is accurate and current. Seeks to obtain any required information to ensure accuracy.
o Education: Completion of High School is required. Completed post secondary education in Accounting or Finance is highly preferred. A combination or experience and education may also be considered.
o Experience: At least 3 years of accounting experience preferably in the manufacturing sector customer service role.
o Mathematical Ability: Basic math and measuring skill for working with precision measurements and fractions and the ability to perform basic to intermediate calculations relating to sales.
o ERP Experience: Prior experience using an ERP / CMS platform to process customer requests and for entry of quotes and orders. Strong skill using ERP systems for entering quotes and purchase orders.
o Time Management: Able to balance competing priorities to meet deadlines for both internal and external customers and able to communicate any needs or challenges that may affect the delivery in a timely manner.
Why join Luff?
Culture:
At Luff, our continued growth and success is a proven result of the hard work our experienced and capable team delivers every day. We foster a positive work environment where employees feel supported and taken care of and many of our team members have been with the us for more than 20 years. Family owned and operated, Luff values its employees and has numerous family events and employee recognition luncheons.
We value a respectful workplace and our employee’s ability to maintain a strong work/life balance.
Compensation: This is a salary position with a starting rate of between $55,000.00 - $65,000 annually. The final starting wage will be based on the successful applicant’s combination of skills and experience. Future increases will be based on ongoing individual performance.
We look forward to hearing from all interested candidates however due to the volume of applications we receive, only individuals selected for an interview will be contacted.
Job Type: Full-time
Salary: $55,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Rocky View County, AB T1X 0K3: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts receivable: 3 years (preferred)
Work Location: In person
Expected start date: 2024-04-01
