Accounts Receivable Clerk

Founded in Calgary in 2011, Equium Group is a fully integrated real estate organization
specializing in condominium, commercial and residential real estate services. Our scope of services includes property management, development, construction, marketing, leasing and property investment. Our current portfolio under management is valued in excess of 4.5 billion dollars.

Equium Group has won the Consumer’s Choice Award for top Property Management company in Southern Alberta for the previous six consecutive years. Equium was also recognized as a Best Workplace in Canada for five consecutive years as featured in the Globe and Mail.

Equium Group wishes to hire a Accounts Receivable Associate.

We are seeking a customer service driven and motivated self-starter to join our growing team! The Accounts Receivable Associate has to be a strong team player, with working knowledge of accounting systems and procedures with the ability to provide support to the team.

Essential Duties & Responsibilities:
Calls and Emails to collect outstanding fees
Demand letters and instructions to legal counsel to escalate collections actions
Retrieve and organize data into required reporting formats.
Provide financial analysis to support business decisions.
Coordinate with other members in the team in order to meet collections targets.
Work with assigned managers to ensure that the financial information is accurate. Assisting Account and the Condo Managers with any financial service required by the client.
Client Service - address accounting inquiries from clients.
Perform research and accounting projects as needed. Projects include: creation of Excel workbooks, updating existing workbooks, and assisting with the automation of accounting processes.

Education & Experience:

Possesses a University Degree or Diploma in Accounting/Finance would be considered an asset
1+ years of accountants receivable, collections experience
Proficiency in Microsoft Office Suite with a strong focus in Excel
Strong customer service, interpersonal, communication, and team-oriented skills
Able to work well in a fast-paced environment
Able to multi-task with a strong attention to detail

Knowledge, Skills & Proficiencies:

Accounts Receivable Administration

• Monitor the Accounts Receivable email address to ensure any requests, changes or adjustments are actioned and recorded on owner accounts as necessary
• Maintain files and Accounts Receivable documentation and other miscellaneous filings to ensure all amounts are up to date in the owner’s account
• Analyze unit ledgers to ensure all data is current prior to conducting collection activities or estoppel release
• Facilitate owner payments by providing necessary documentation to owner
• Generate manual statements for sites not yet input into the property management software
• Update and process all pre-authorized debit information with timeliness and accuracy
• Track special assessments and payments, preparing reports on payment status
• Prepare and submit EFT reports ensuring to capture all approved adjustments prior to submission
• Address any payments rejected by the bank
• Track and deposit all owner payments and post-dated cheques
• Track all estoppel payments in the appropriate tracking sheets
• Prepare and submit bank deposits
• Ensure all e-transfers are tracked, communicated to the accounting department, and recorded on the
• appropriate unit ledger
• Resolve owner account differences, working with accounting and the department manager as necessary
• Work with condo owners in assigned portfolio to receive payments; resolve owner Accounts Receivable requests
• Use good judgment in balancing the ability to resolve issues with the need to escalate them internally
• Exercise good business judgment and due diligence in evaluating ability and intent to pay within the overall
• Account relationship
• Prepare developer billings with assistance of the department manager
• Prepare Accounts Receivable updates for Condo Managers & Boards
• Arrears Collection
• Follow established procedures for the collection of arrears:
• Send letters and / or email reminders for outstanding balances and calculate interest on arrears where necessary
• Prepare and submit caveat registrations
• Prepare and submit to outside counsel for third party collections where necessary
• Follow up with unit owners for additional authorizations for bank withdrawal where necessary
• Provide collections reports on assigned portfolio, as requested, to the department general manager
• Participate in process improvement projects, as assigned
• Provide training to team members, as required
• Ensure compliance with all company policies

We would like to thank all applicants for their interest. Please note that only those chosen for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:
Company events
Full benefits with Dental, Disability, Extended health care, Life insurance, RRSP matching, On-site gym

Schedule:
8 hour shift
Monday to Friday
Experience:
Accounts receivable: 1 year

Job Types: Full-time, Permanent

Salary: $40,000.00-$50,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• RRSP match
• Vision care

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay
• Commission pay

Experience:

• Accounts Receivable: 1 year (required)

Work Location: In person