Accounts Payable Specialist

Company Overview

Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming one of North America's leading and most trusted environmental management company’s. Growing through acquisition and organically, E360S provides environmental and waste management solutions to municipalities, commercial and residential customers.

Position Description

The Accounts Payable Specialist is a key member of the finance team responsible for managing the company's Accounts Payable process. This role involves accurately processing and recording financial transactions related to the organization's purchases, ensuring vendors are paid on time, and maintaining accurate financial records. The Accounts Payable Specialist plays a crucial role in maintaining strong vendor relationships, contributing to the company's overall financial health, and supporting the smooth functioning of the finance department.

Position Responsibilities

• Receive and review invoices from vendors, ensuring they comply with company policies and applicable regulations. Accurately enter invoice details into Sage 300 for processing and payment.
• Maintain a database of vendors, ensuring accurate and up-to-date records. Liaise with vendors regarding payment status, discrepancies, and other queries to foster positive working relationships.
• Prepare and process payments, which may include cheques, electronic transfers, or other payment methods, in a timely manner while adhering to payment schedules and due dates.
• Review and process employee expense reports, verifying the accuracy and legitimacy of expenses claimed before reimbursement.
• Perform regular reconciliation of Accounts Payable transactions, ensuring accuracy and identifying any discrepancies or issues that require resolution.
• Maintain organized and up-to-date Accounts Payable files and documentation, ensuring compliance with internal and external audit requirements.
• Assist in the month-end closing process by providing necessary reports, reconciliations, and analyses related to Accounts Payable.
• Communicate with vendors professionally, addressing any payment-related inquiries, and resolving issues promptly to maintain positive vendor relationships.
• Ensure compliance with company policies, accounting standards, and relevant legal and regulatory requirements, including tax regulations.
• Identify opportunities to enhance the efficiency and effectiveness of the Accounts Payable process, proposing and implementing process improvements where possible.
• Generate Accounts Payable reports as needed for management and finance team members, providing insights into payment trends and outstanding obligations.
• Scanning paperwork and attaching to Loads into ERP (Scan, name and add attachments to ERP Loads).
• Prepare Credit Notes for Customers (Battery Purchases).
• Daily updates to the Customer Master (Update Contacts, phone numbers).
• Customer Reporting (Monthly, Quarterly and Yearly).
• Filing of Invoices (If Necessary).
• Provide relief for reception, as required.

Qualifications

• High school diploma or equivalent; a degree in finance, accounting, or a related field is preferred.
• Proven experience as an Accounts Payable Specialist or in a similar role.
• Knowledge of Accounts Payable principles, practices, and procedures.
• Familiarity with Sage 300 - accounting software and ERP systems is preferred; proficiency in MS Excel.
• Strong attention to detail and accuracy in data entry and payment processing.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Excellent communication skills to interact with vendors and internal stakeholders professionally.
• Strong analytical and problem-solving skills to resolve payment discrepancies and issues.
• Understanding of financial regulations and compliance.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

What We Offer

• Competitive base salary.
• Company paid benefits.
• RRSP/DPSP contributions.
• Coaching and mentorship, as required.
• Dynamic Canadian-domiciled company with growth potential.

How To Apply

Click on the apply now button to submit your resume. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in Environmental 360 Solutions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Paid time off
• RRSP match

Schedule:

• Day shift
• Monday to Friday

Experience:

• Accounts payable: 2 years (preferred)

Work Location: In person