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SalaryAbout the Opportunity
- Process AP invoices for assigned accounts – print and follow up on approval, enter in Yardi
- Review AP statements and communicate with vendors to resolve discrepancies
- Reconcile credit card and preauthorized payments for assigned transactions
- Receive supplier invoices and match against purchase orders, and contracts as applicable
- Verify and code invoices before submitting for payment
- Analyze vendor statements against processed payments and follow up on any unpaid invoices
- Coordinate the invoice approval process
- Respond to vendor inquiries in a timely manner
- Resolve any AP issues with vendors and work with senior management to minimize vendor invoice-related escalations, if any
- Analyze data to validate and reconcile vendor invoices against the client’s usage including the quantity, type, and price of service
- Process Accounts Payable in a timely manner
- Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
- Handles all vendor correspondence via phone or email
- Investigates and resolves problems associated with the processing of invoices
- Prepares check requests, wire transfers, and ACH transactions
- Reconciles various accounts monthly, bringing any discrepancies to the attention of the Director
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- File, maintain, and distribute accounting documents, records, and reports
- Reconcile Accounts Payable to the financial ledger monthly
- Assist in compiling information and preparing responses to auditors during the annual external audit
- Performs other duties as required to support the Accounting Department
About You
- Degree or higher in Business, Accounting, or Finance
- Minimum of four years experience in an Accounts Payable role
- Experience using financial/accounting software packages, particularly Yardi Voyager
- Use of Yardi Paysan is an asset
- Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills
- Attention to detail and accuracy
- Experience in an Accounts Payable role in the construction industry is a plus
- Proficient in MS Word, Outlook, Excel, SharePoint, and Yardi Voyager
- Openness to change and willingness to learn new skills
- Ability to follow up on pending issues and meet deadlines
- Strong organizational skills; ability to multitask and prioritize in a fast-paced environment
- Ability to communicate effectively at all levels of the organization
- Large ERP
- 2+ years in construction/real estate/ property
- 4+ years total in AP
Salary Range
$60,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #399970.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
