ACCOUNTS PAYABLE

The Accounts Payable Coordinator function ensures that the invoices are approved, properly coded, and paid in a timely manner while maximizing our cash flow. To achieve professional completion of the ACCOUNTS PAYABLE function as required by company policy.

• Monitor full and proper use of the purchase order system, alerting the direct supervisor to any deviations from procedures.
• To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable.
• To forward checked and accurate invoices to the corporate office to facilitate payment within agreed aging guidelines.
• To courteously respond to vendor queries and, where appropriate, direct to the ACCOUNTS PAYABLE contact at the corporate office.
• To accurately accrue for items at month end.
• To achieve professional maintenance of all files, registers, and reports for ACCOUNTS PAYABLE as required.
• Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
• Match all invoices to purchase orders.
• All invoices are coded correctly and approved by designated personnel, according to company authorized limits.
• Process any cheque requests.
• Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
• To prepare and accurately accrue for items at month end.
• Prepare tax reconciliation (HST, MAT etc.) for controller approval.
• Any additional duties assigned by your manager.

• Education level - College or University graduate.
• Experience - 3 years of experience in a similar position.
• Personal characteristics - Ability to analyze; prioritize; delegate, attention to detail, and Good organizational and communication skills.
• Other - Great Plains Dynamics preferred, good computer skills in MS Excel, Mathematical skills, including basic math, May be required to work nights, weekends, and/or holidays in a stressful environment.