Admin Support

49105 - 
Toronto - 
Regular - 
 
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
General Accountabilities:
-Support the Management team within Project Delivery and the broader Project Delivery department by performing various administrative duties, maintaining and updating departmental records, producing/processing correspondence including databases, spreadsheets and other documents, and providing general support where needed for other administrative and organizational tasks.
-Perform all relevant clerical administrative duties related to managing a broad array of meetings, including for management (some with confidential subject matter) and others.  Duties include sending out invites, managing and coordinating calendars, arranging travel/accommodations, developing agendas, documenting minutes, and tracking attendance and actions.
-Set up and proactively maintain a wide variety of processes, documents, and records as it relates to training, shared equipment, vacation calendars, organizational charts, distribution lists, mailing lists, health and safety requirements, process flows, project materials, etc.
-Support the department safety requirements by planning and administering safety meetings, safety reporting, and other tasks as required.
-Support the management team with onboarding and ongoing administration of staff including contractors. Duties can include scheduling interviews with candidates, requesting all hardware, equipment, physical/electronic access, and any other requirements for new hires and ensuring delivery/completion before their start date.
-Produce, analyze, and process databases, spreadsheets and other documents covering a broad range of routine and confidential subject matter as well as general administration, ensuring confidentiality of same.
-Perform other duties as required.
 
Selection Criteria:
-Requires comprehensive knowledge of business principles to perform clerical administrative duties associated with this role.
-Requires a thorough knowledge of e-mail, word processing, spreadsheets, and presentations to be able to effectively perform job duties.  This will require strong proficiency in the use of Microsoft Office/Office365 suite of software including Word, Excel, Visio, Teams, PowerPoint, SharePoint, and Outlook.
-Requires knowledge of English and interpersonal skills to communicate effectively both verbally and in writing.
-Requires office experience in a customer service setting to be familiar with general practices, procedures, and administrative processes.
-Requires experience handling multiple assignments and competing priorities to be able to organize, plan, coordinate and prioritize tasks to work well under pressure and with tight timelines.
-Requires operating with significant independence, exercising initiative and judgement to perform job duties and make decisions.
-This knowledge is considered to be normally acquired either through the successful completion of Grade XII in a Secondary, Commercial, or Technical School or by having the equivalent level of education, along with relevant practical applied experience in a similar role.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2024.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, Apply -a-
careershydroone. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: Mar 5, 2024
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