Ap & Admin Support

Purpose of Role

Since 1980, dairy producers across Ontario have relied on Norwell to provide the best solutions to meet the challenges of running a profitable dairy operation. By continually seeking out new and innovative products to meet the ever-changing needs of our industry, Norwell has grown into the country’s largest dairy farm design, equipment, and supply company.

The AP / Admin role is an important member of the Norwell team. This role will be responsible for the daily workflow related to accounts payable as well as other administrative duties. This role assists in cashflow management by reviewing all vendor payments and prioritizing as required. In addition, this person will assist the Supply Chain team with Purchase Order matching and returns to vendors.

Norwell Dairy Systems is a member of the CG Wellington family of companies. At CG Wellington our vision is to continually grow – ourselves, our peers, and our world. As such, we offer our employees professional development opportunities on an on-going basis. This role also includes 3 weeks’ vacation, RRSP matching and benefits.

Key Responsibilities and Accountabilities

• Enter all accounts payable invoices in our ERP system, Business Central.
• Coordinate with General Manager/VP and CG Wellington Finance Manager on prioritization of vendors and invoices for payment.
• Issue and distribute approved payments to vendors through EFTs, wires and cheques.
• Monitor packings slips and invoices, match with Purchase Orders, and enter in Business Central.
• Manage discrepancies on Purchase Orders with the Supply Chain team.
• Oversee vendor billing and reconciliation, including validation of vendor statements on a monthly basis and communication with vendors regarding missing invoices or account reconciliation items.
• Assist Supply Chain team with warranty/product returns to vendors.
• Maintain and balance petty cash for office.
• Other office administrative and supportive duties as required, including: supporting team with monthly customer mailings, sharing responsibility of answering incoming calls, monitoring kitchen and stationary inventory and purchasing supplies, managing mail, sharing kitchen maintenance and holiday decorating duties.

Qualifications & Requirements

• Accounting and Accounts Payable knowledge, as demonstrated through previous employment experience.
• Experience with AP processes and controls.
• Accounting ERP system knowledge, Business Central (Microsoft) a plus.
• Ability to think independently and problem solve.
• Outstanding team player and a commitment to the greater good.