Administration & Community Coordinator

Administration & Community Coordinator

Location: Cobourg

[In Person]

The Company

Tribute Communities is an award-winning builder with over 40 years’ experience who has built more than 40,000 homes and condominium suites across the GTA.

Tribute has won many awards for our workmanship and dedication to service, but also for our business practices which were recognized with the Desjardins Award for Large Business from the Ontario Chamber of Commerce and the Ajax-Pickering Board of Trade’s City of Pickering Mayor’s Award for Business Excellence.

What’s in it for you?

You will appreciate our comprehensive Health Care Benefits Plan and other perks, such as our Corporate Partnership with GoodLife, our Employee Assistant Program and amazing Corporate Events.

What’s in it for us?

Our ideal candidate has previous experience in the New Home Industry, including use of New Homes Sales programs, and is organized, motivated and detail-oriented.

Job Brief

We are looking for an enthusiastic and knowledgeable Administration & Community Coordinator. You will be part of the Sales team, assisting with sales, preparing legal paperwork, reporting and providing client services. After sale, you will facilitate the creation of Lindsay Heights as a community by assisting purchasers and homeowners with their transition to their new community, and enriching their lifestyle through enhanced community connections and activities.

Position Responsibilities

• Reception duties:

o Greeting clients

o Answering Phones

o Email correspondence

• Administrative duties:

o Preparing Agreements of Purchase and Sale, and other legal paperwork

o Facilitating and tracking digital and in-person signings of Agreements

o Maintaining and distributing weekly reports

o Follow-up with purchasers

o Communication with head office

o Managing office’s supplies and equipment

• Community Coordination duties:

o A friendly and helpful presence at the Presentation Centre with information about the community.

o Coordinating key releases.

o Congratulating purchasers with a follow up phone call and email after closing and introducing them to your position.

o Create and maintain the Community Guide, to be given to all purchasers on closing.

o Collect and keep current on location information, including but not limited to schools, transit, daycare, community services, etc.

o Organize events for the community and homeowners – holiday event, summer BBQ, Meet Your Neighbour Nights, Halloween, etc.

o Decorate sales office for holidays.

o Coordinate community outreach such as sponsorships and donations.

o Representing Tribute at local events and in local media as required.

o Inspect Presentation Centre daily for deficiencies or work needed, keep kitchenette stocked with water, cookies, granola bars, and other sales office supplies as needed – paper towel, toilet paper, handsoap, etc.

Scheduling

• Full time positions available

• Sales office hours: Saturday – Thursday from 11am to 6pm, & Fridays closed

• Additional and/or modified hours may be required during events & launches

• Days off will be Friday and 1 additional weekday, as determined by your team.

Required Skills and Experience

• Strong communication and relationship-building skills

• Motivated with a positive attitude and professional demeanor

Tribute Communities will ensure special accommodations are made for persons with disabilities, as requested, during the selection process. Accessible formats of this document are available free upon request.

Job Type: Full-time

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Schedule:

• Every Weekend
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Ability to Commute:

• Cobourg, ON (required)

Work Location: In person