Administrative Accounting Assistant

The Administrative Accounting Assistant is a key support figure for Spring Creek businesses including, but not limited to, Spring Creek Mountain Village, Spring Creek Vacations, and The Malcolm Hotel. This person assists with daily accounting tasks such as bookkeeping, data entry, and processing, and they oversee the daily Spring Creek administration office operations.

REQUIREMENTS

The following are requirements for this position:

• Minimum 2 years administration and bookkeeping experience.
• Proficiency with Excel spreadsheets.
• Working knowledge of Sage 50 (Simply Accounting Software).
• Strong organizational skills, attention to detail, and communication skills.
• Ability to take direction and follow through on tasks with little or no supervision.
• Education related to bookkeeping or accounting is an asset.

DUTIES

The duties of this position include, but are not limited to:

• Calculating, preparing, and issuing documents related to accounts such as bills, invoices, and account statements, and as required, ensuring vendors have provided Statutory Declarations.
• Working closely with the Accounting Manager and The Malcolm Hotel bookkeeper on basic accounting tasks related to The Malcolm Hotel.
• Accurately entering invoices into Sage for Spring Creek businesses.
• Preparing bank deposits and making deposits/payments at financial institutions.
• Tracking Purchase Order books and maintaining P.O. files.
• Assisting the Accounting Manager with tracking holdbacks, billings, and entering budget information.
• Performing clerical duties such as coordinating correspondence, maintaining filing and record systems, and photocopying.
• Answering and directing phone calls, emails, and other inquiries to the appropriate personnel.
• Greeting visitors at the Spring Creek administration office.
• Receiving, date stamping, and distributing all incoming mail.
• Corresponding with the Client Care Manager regarding building checks and warranty work to be billed and invoiced.
• Updating the Spring Creek requirements binder with the most recent Town of Canmore business licences, WCB Coverage, Liability Insurance, etc.
• Ensuring all trades comply with Spring Creek requirements in terms of liability insurance and WCB coverage and obtaining Town of Canmore business licenses.
• Monitoring and upkeeping the office including preparing recycling and garbage for pick up, and replenishing office supplies as needed, including washroom and kitchen items.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Disability insurance
• Discounted or free food
• Life insurance
• On-site parking
• Store discount

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 2 years (required)
• Bookkeeping: 2 years (preferred)

Work Location: In person

Application deadline: 2024-03-27