Bookkeeper/Administrative Assistant

We are a reputable firm specializing in providing comprehensive financial and administrative support to clients in the real estate and construction industry. With a focus on excellence and integrity, we pride ourselves on delivering top-notch services to meet our clients' diverse needs.

Job Description:

We are seeking a versatile and dedicated Bookkeeper/Administrative Assistant to join our team. The ideal candidate will have a solid background in real estate and construction bookkeeping, a strong understanding of administrative tasks, and proficiency in managing multiple responsibilities efficiently.

Responsibilities:

Bookkeeping:

• Manage financial transactions using Quickbooks and Sage software.
• Track payables, budgets, and accounts receivable/payable.
• Conduct financial analysis for annual, monthly, or project-specific financial reports.
• Oversee payroll processes and ensure compliance with regulations.
• Obtain WCB clearance letters, certificates of insurance, and other necessary documents.
• Maintain accurate records and documentation for audit purposes.
• Prioritize tasks and work effectively under pressure.
• Communicate clearly and collaborate with team members.
• Utilize Monday.com, Google, and Excel for task management and team oversight.
• Manage intercompany accounts and maintain financial controls.

Administrative Assistant:

• Provide administrative support to the Owner.
• Manage the company email inbox, prioritizing urgent matters and ensuring timely responses.
• Proactively organize and manage the Owner's calendar, maximizing the best use of time.
• Support meetings and document management, including new client setup and report generation.
• Maintain customer and client files, ensuring accuracy and completeness of documentation.
• Stay updated on technological advancements and implement new administrative procedures.
• Will be overseeing a team of bookkeepers that are remote.
• Maintain confidentiality and discretion in handling sensitive information.

Qualifications:

• Minimum 3 years of bookkeeping experience using Quickbooks and Sage software.
• Solid understanding of the construction industry and related accounting principles.
• 3-5 years of previous administrative experience.
• Proficiency in Monday.com, Microsoft Office Suite, Google Applications, and other relevant software.
• Comfortable working in a fast paced environment.
• Strong organizational skills, attention to detail, and ability to prioritize tasks.
• Excellent communication and interpersonal skills.
• Tech-savvy with the ability to adapt to new tools and platforms.
• Valid driver's licence preferred.

What's in it for You:

• Opportunity for professional growth within a dynamic and supportive work environment.
• Competitive compensation based on experience.
• Some flexibility in start times based on business needs.
• Potential for bonuses and financial growth.
• Blended and office and wfh environment

Responsibilities Include:

• Utilizing Quickbooks and Sage software for bookkeeping tasks, including managing financial transactions, tracking payables and budgets, and conducting financial analysis as required.
• Oversee payroll processes, obtain necessary WCB clearance letters, certificates of insurance, and other documents.
• Maintain a system of controls over accounting transactions, manage AR/AP, and prepare GST returns.
• Provide administrative support to the corporate organization, including email, calendar management and meeting coordination.
• Handle records and document support, new client setup, and report generation.
• Assist with the adoption of changes to technology, procedures, policy, including IT support.
• Evaluate and implement new administrative procedures to improve efficiency.

Qualifications:

• Certificate in Accounting, Finance, Business Administration, or related fields.
• Minimum of 3 years of experience in bookkeeping, with proficiency in Quickbooks and Sage software required.
• Solid understanding of the real estate industry and the construction accounting principles.
• Strong attention to detail, excellent communication skills, and the ability to prioritize tasks effectively.
• Previous experience in administrative support roles.
• Ability to work independently and as part of a team, with a positive attitude and willingness to learn.

What We Offer:

• Competitive compensation based on experience.
• Opportunities for personal and professional growth within a supportive work environment.

This is a permanent position that requires you to bill the company twice a month.

Application deadline: 2024-02-28
Expected start date: 2024-03-04

Job Type: Full-time

Salary: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• QuickBooks: 3 years (required)
• Bookkeeping: 3 years (required)

Language:

• English (required)

Ability to Commute:

• Calgary, AB T2X 2G8 (required)

Work Location: In person

Application deadline: 2024-02-28
Expected start date: 2024-03-04