Administrative Coordinator

Company: Ambipar Canada

Pillar : Emergency

Location: Calgary or Edmonton

About Ambipar Canada:

Ambipar Canada is a leading provider of emergency and environmental services. We are committed to delivering sustainable and innovative solutions to help our clients manage a wide variety of industry challenges. With a strong presence in Canada, we offer a comprehensive range of services including emergency response, medical and rescue standby, environmental consulting, waste management, and industrial clean-up.

Job Description:

We are seeking a highly motivated and detail-oriented Administrative Coordinator to join our dynamic team at Ambipar Canada. In this role, you will play a pivotal part in supporting our organization by ensuring the seamless functioning of HR and HSEQ operations.

Based out of our Calgary office, this position requires strong attention to detail and a proactive approach to tasks.

If you thrive in a dynamic environment and are committed to excellence, we encourage you to apply and become an integral part of our team.

Responsibilities:

• Provides administrative support to Human Resources and HSEQ, as required. This includes, but is not limited to scanning of documents, photocopying, filing, data entry, form building and presentation creation.
• Maintain organized filing systems for both physical and electronic documents.
• Administrative support to the executive Leadership Team as required
• Document control of important documents, contracts, and agreements.
• Maintain and complete audit records and action items.
• Coordinate and organize meetings, conferences, and office events.
• Assist in special projects or initiatives as assigned by management.
• Understand and manage safety certifications.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities .
• Coordinate communication with potential candidates and schedule interviews.
• Assist with the implementation of policies and practices
• Manage office supplies and stationary inventory
• Handle incoming and outgoing phone calls
• Greet clients arriving in the office
• Prioritize safety compliance and cultivate a positive safety culture.

Requirements:

• Bachelor’s degree or Diploma in Business Administration, Communications, or a related field.
• Effective verbal and written communication skills.
• Strong Project Coordination skills and the ability to work well with all levels of internal management and staff as well as outside clients and vendors
• Ability to articulate complex information in clear and concise documents.
• Strong ability to multi-task and make decisions utilizing priority management, interpersonal and organization skills
• Manage a heavy workload with time sensitive deadlines.
• Minimum 3+ years of administration experience
• Excellent organizational, prioritization, and time management skills, with a keen attention to detail.
• Advanced knowledge in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and virtual meeting platforms (Zoom, Teams), with a willingness to adopt new technologies.
• Ability to adapt to changes related to work processes, department structure, environment and technology
• Ability to demonstrate independence, resourcefulness and tenacity
• Previous experience with IMS or an HRIS system is an asset.
• Keen attention to detail
• The ability to build and maintain positive working relationships, and function effectively with minimal supervision.
• Handle sensitive confidential information with integrity.

How to Apply:

If you are a proactive and dedicated professional looking for an opportunity to contribute to a growing company that is committed to making a positive impact on the environment, we would love to hear from you.

Note: Only selected candidates will be contacted for an interview. We thank all applicants for their interest in Ambipar Canada.

Job Type: Full-time

Salary: From $50,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Application question(s):

• Are you able to pass a criminal record check?

Experience:

• Administration: 3 years (required)

Work Location: In person

Application deadline: 2024-04-21