Address
Form of work
SalaryPosition Details
Position Information
Position Title
Administrative Receptionist
Department/Unit
Pharmacy
Location
Halifax, Nova Scotia, Canada
Posting Number
S105-24
Employee Group
NSGEU Local 77
Position Type
Term
Duration of Contract (if applicable)
Approximately 13 months
Employment Type
Full Time
Full-time Equivalency (FTE)
1
Salary
$25.26 - $31.97 ($42,687 - $54,033 per annum, 32.5 hours per week)
Classification
C5
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to theAdministrative Manager, the Administrative Receptionist provides general administrative and reception support, coordinates the casual and academic timetable, coordinates communications and media for the College, and provides general IT support.
Key Responsibilities
- Prioritizes and provides administrative support for assigned faculty members, including, but not limited to, preparing correspondence, letters, course materials, lecture notes, examinations, grant applications, annual reports, etc.
- Recovers costs, including, but not limited to, services such as photocopying, printing, stationary supplies, and follows up on invoices not paid. Processes journal entries, deposit forms, and purchase orders.
- Acts as receptionist for the College of Pharmacy, including, answering telephone and greeting visitors. Screens and responds to various inquiries from faculty, staff, students, potential students, pharmaceutical representatives, pharmacists, etc.
- Ensures that department a/v equipment remains in good working order and acts as an equipment resource for faculty and students.
- Completes room bookings and manages academic timetable for the department.
- Provides administrative support for the awards committee and chair, records and transcribes minutes, and arranges meetings.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
- Business/Office Administration diploma with approximately two to three years related work experience (or equivalent combination of training and experience).
- Proficiency in MS Office (Word, Excel, Access and PowerPoint).
- Excellent communication (verbal and written), organization, and interpersonal skills.
- Strong attention to detail, ability to multi-task, and the ability to work independently.
Assets
- Familiarity with Banner, Adobe CQ, and basic audio-visual skillset.
- Experience working in an academic environment.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Integrity
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies
1
Open Date
04/01/2024
Close Date
04/08/2024
Open Until Filled
No
Special Instructions to Applicant
