Construction Project Coordinator

The Construction Project Coordinator assists with multiple residential design/Construction Projects, working in close capacity with the Principal, the construction team, the design team, trades and vendors from initiation to completion. This role is responsible for establishing project timelines, deliverables and budget, coordinating project management activities, resources, equipment, information and documentation. This role is also responsible for scheduling sub-trades, assisting with schedule management, tracking workflow, monitoring project progress and handling issues as they arise to ensure each project is completed on time and at or under budget. Working in a fast-paced environment with constant tight schedules this role tracks deliveries through to project installation for multiple projects while ensuring clients’ needs are met. Utilizing project data and collaborating with the project team this role is responsible for making recommendations for more productive and cost-efficient improvements for future projects.

Duties and Responsibilities

Under the supervision of the Owner and Principal Designer, the duties and responsibilities of the Construction Project Coordinator include, but are not limited to, the following:

• Enters information for proposals into Design Docs and creates proposals for management review
• Collaborates and communicates effectively, efficiently and, effortlessly with the project team and other trades on multiple projects
• Responsible for conducting the project discovery and creation of the project plan including related appendices
• Participates in the cash flow, Monday morning and scheduling meetings
• Assists with financial tracking of projects regarding construction
• Assists with planning and scheduling aspects of site projects
• Creates and maintains construction reports including scope of work, tracking lists, audit lists, and lessons logs
• Submits for job permits as well as scheduling inspections
• Manages change control documents, ensures change requests are documented, reviewed, approved/rejected with clients
• Coordinate sub-trades (electricians, plumbers, HVAC, etc.) to ensure site access and required materials are on-site
• Support the construction supervisor with solutions, placing material orders, organizing and tracking deliveries
• Assists in resolving any issues and/or provides clarification by working with the project team, trades, suppliers and clients directly
• Works with the project team to establish project timelines, deliverables and budget
• Provides updates to the project team and client weekly or as required
• Coordinates project management activities, resources, equipment and information
• Assist with creating project milestones; breaking projects into doable actions and timeframes
• Monitors tasks with internal teams and assists with schedule management
• Monitors current projects and works with all team members to keep workflow on track
• Continuously learns and upgrades Design Doc’s capabilities through training, webinars, etc
• Provides exceptional client service ensuring clients’ needs are met as projects evolve
• Creates and maintains comprehensive project documentation, plans and reports
• Represents the ACM Designs brand through polished communication, personal appearance and professionalism
• Maintains a strong interest in the design and construction community
• Provides administrative support to the construction team

Other

• Other duties as assigned.

Minimum Requirements**

Qualifications

• Post-secondary diploma and Bachelor’s degree or equivalent experience required
• At least one year of full-time administrative work experience or project management experience required
• Working knowledge of appropriate software including Apple, Notes, Pages
• Project Management accreditation or equivalent experience is an asset
• Art, architecture or interior design education or experience an asset
• Experience within a design firm or small business as an asset
• Transportation and a valid driver's license

Skills

• Highly organized with ability to create and manage project plans, documentation, and electronic and physical filing
• Impeccable attention to detail
• Ability to multi-task and communicate effectively under tight deadlines
• Resourceful and creative problem solver
• Excellent client servicing capability
• People and relationship driven
• Enthusiastic about design and construction
• Collaborative team player
• Energetic, proactive and results-oriented with a “can-do” attitude
• Excellent verbal and written communication skills
• Proficiency with Mac Operating System, IOS devices, Microsoft Office Suite, Google applications and Task Management Systems (ClickUp)

Job Type: Fixed term contract

Salary: $25.00-$30.00 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Vision care

Schedule:

• Day shift
• Monday to Friday

Language:

• English (preferred)

Ability to Commute:

• Haliburton, ON K0M 1S0 (required)

Work Location: In person