Event Coordinator

About us

Pelican Events and Catering is a small business in Oshawa, ON. We are professional, agile, and professional.

Our work environment includes:

• Modern office setting
• Food provided
• Growth opportunities

Responsibilities:

• Understanding requirements for each event
• Planning event with attention to financial and time constraints
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost.
• Negotiate with vendors to achieve the most favorable terms.
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards.
• Oversee event happenings and act quickly to resolve problems.
• Evaluate event’s success and submit reports.
• Communicate effectively with guests and staff with a friendly, courteous demeanor.
• Respond to the needs of clients and customers in a timely manner.
• Organize a timeline for the event that is smooth and efficient.
• Ensure that the décor is properly set up and then broken down after the event.
• Ensure that food orders are processed and on time for the events.
• Communicate and coordinate with third party vendors and external suppliers to ensure the inventory is stocked.
• Schedule and maintain proper staffing for event schedules.
• Manage budgeting and assist with financing duties including the food and décor budgets for an event.
• Always maintain a professional demeanor and appearance.

Requirements and skills

• Proven experience as Event Coordinator
• A proven track record of organizing successful events.
• Proficient in MS Office
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm.
• Problem-solving ability
• Degree in hospitality management, public relations or relevant field is preferred.

Job Type: Full-time

Salary: From $20.00 per hour

Expected hours: No less than 30 per week

Benefits:

• Discounted or free food
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• DCS / DEC (required)

Experience:

• events coordinator: 2 years (required)

Work Location: In person