Front Desk/Administrative Assistant With Potential Office Manager Growth

Company Overview:

We are Move Health & Wellness, a dynamic and growing company seeking a highly motivated and organised individual to join our Kelowna location team as a Front Desk/Administrative Assistant. We provide chiropractic care, massage therapy, clinical counselling, and other health services to the local community. With a commitment to excellence and a focus on fostering professional development, we offer a collaborative and vibrant work environment in a modern clinic setting. This position is an excellent opportunity for individuals looking to build a successful career with Potential growth into a management role.

Position Summary:

As a Front Desk/Administrative Assistant, you will be the first and final point of contact for clients and visitors, ensuring a positive and welcoming experience. You will play a crucial role in supporting various administrative functions and will have the opportunity to expand your responsibilities over time, with the potential for growth into the clinics Office Manager. This role requires a proactive and detail-oriented individual with excellent communication and organisational skills.

Responsibilities:

• Greet and assist visitors in a friendly and professional manner.
• Manage phone calls, emails, and correspondence with a high level of professionalism.
• Coordinate and organize patient appointments, staff schedules, and meetings
• Maintain office supplies and ensure the front desk area is organized.
• Perform administrative tasks such as billing, purchasing, and document preparation.
• Collaborate with clinic staff and practitioners to optimize clinic procedures.
• Actively grow business within the community by developing programs, attending events, scheduling offsite meetings
• Demonstrate a commitment to continuous improvement and actively seek opportunities to take on additional responsibilities.

Qualifications:

• High school diploma or equivalent
• Previous Experience with Jane App is an advantage
• Previous experience in an administrative or customer service role.
• Previous experience working in a healthcare environment is an asset
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Positive attitude and a willingness to learn and adapt.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work alongside staff of other businesses/clinics

Benefits:

• Competitive wages commensurate with experience.
• Opportunities for professional development and growth.
• Collaborative and inclusive work environment.

How to Apply:

Interested candidates should submit a resume and optional cover letter detailing their qualifications and why they are a good fit for this position. Please email your application to kelowna@movehealth.ca

Application Deadline:

Applications will be accepted until January 22. Early applications are encouraged.

Move Health & Wellness is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Types: Full-time, Part-time

Salary: $17.00-$25.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• Front desk/Administrative: 1 year (preferred)

Ability to Commute:

• Kelowna, BC V1X 7Y8 (required)

Ability to Relocate:

• Kelowna, BC V1X 7Y8: Relocate before starting work (required)

Work Location: In person