Hr Coordinator

Date Posted: 03/15/2024
Req ID:36567
Faculty/Division: UofT Scarborough
Department: UTSC:Human Resource Services
Campus: University of Toronto Scarborough (UTSC)
Description:
About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.
Human Resource Services aims to enhance the University’s mission by fostering a healthy, collaborative and equitable work environment that will attract, develop and retain the best qualified talent to support the campus's strategic vision of inspiring inclusive excellence. We are strategic partners and trusted advisors to the campus leadership, staff and faculty and are committed to providing excellent quality service in a diverse, safe and welcoming environment at the University of Toronto Scarborough. 
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (
Statement on Equity, Diversity & Excellence
). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities .
Your opportunity:
Under the general direction of the Assistant Director, Human Resource Services UTSC, the HR Coordinator works independently to provide a range of administrative and support services to the UTSC Human Resource Services office and to provide general human resources information to managers, employees and members of the public.
Your responsibilities will include:
-Acting as a point of contact in respect to a broad range of HR inquiries requiring the provision of information to managers and staff regarding employment policies, legislation and collective agreement provisions, process, protocol and best practice while referring complex matters appropriately.
-Providing administrative support to the Executive Director and Assistant Director to ensure that their activities are managed in a proactive, professional and knowledgeable manner.
-Providing administrative support to the Senior HR Advisor and Staff Development Coordinator regarding training and development, including promotions and logistical support for training and quarterly orientation offerings at UTSC.
-Providing administrative support to the HR office to implement and maintain office administrative systems and tracking mechanisms.
-Providing administrative and research support to special HR related projects assigned by the Assistant Director and/or Executive Director.
-Providing administrative support to academic HR processes, data collection, reporting and advice pertaining to immigration legislation and process.
Essential Qualifications:
Education:
-University degree, completion of or working towards a Human Resources Management Certificate, or an equivalent combination of education and experience.
 
Experience:
-Minimum of three (3) years’ related human resources administration experience in a unionized environment.
-Knowledge of recruitment processes and principles; equity and diversity principles; benefits administration; collective agreement interpretation and grievance process.
-Experience building data tracking systems, filing systems and office organizational systems.
-Experience generating reports from HRIS and spreadsheets.
-Experience working in a confidential setting.
-Experience in a customer service setting dealing effectively with a diverse group of clients in difficult or sensitive situations.
 
Skills:
-Knowledge of HR best practices and a strong understanding of employment legislation and collective agreement administration.
-Knowledge of training and development; orientation/ on-boarding; payroll; pension; benefits; tax and records management policies; procedures; applications and related legislation.
-Website design and maintenance; keyboarding skills; proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel and Visio and; Adobe Acrobat Pro.
-Experience with online recruitment tools, social media; experience using HRIS, Learning Management and Success Factors or similar systems.
-Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
 
Other:
-Demonstrated organizational and interpersonal skills.
-Excellent written and verbal communication skills.
-Demonstrated problem-solving skills and the ability to maintain strict confidentiality.
-Must exercise good judgement and constantly exhibit tact and diplomacy.
-Must be attentive to detail.
-Ability to manage a fluctuating workload under pressure and to meet deadlines.
-Ability to work both independently and effectively as part of a team.
 
Assets (Nonessential):
-Experience providing human resources administrative services to a large, diverse workforce.
-Experience organizing and planning presentations.
 
Notes: 
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-A full job description is available upon request from the 
UTSC HR Office
.
-This is a six-month CASUAL position ending October 2024.
-This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s 
Alternative Work Arrangements Guideline
.
 
Closing Date: 03/20/2024, 11:59PM ET
Employee Group: Hourly
Appointment Type: Budget - Casual
Schedule: Full-Time
Pay Scale Group & Hiring Zone: $37.84/ hr
Job Category: People Strategy, Equity & Culture