Hr & Payroll Coordinator

Overview

Under the direction of the Human Resources Manager, you will primarily be responsible for supporting various HR functions within the organization, including payroll completion bi-weekly, administration of company benefits and RRSP’s, employee relations and compliance. You will have a strong understanding of HR best practices and be able to effectively communicate and collaborate with employees and management to drive HR initiatives.

Essential Duties and Responsibilities

· Process and manage the end-to-end payroll cycle, ensuring accuracy and compliance with relevant regulations.

· Calculate and process employee salaries, deductions, and benefits accurately and on time.

· Complete entries in our HRIS and payroll software for commissions, bonuses, expenses, retroactive payments, and employee purchases.

· Collaborate with the finance team to reconcile payroll-related accounts and resolve any discrepancies.

· Stay up to date with changes in payroll regulations and compliance requirements.

· Assist in the recruitment process by processing new hire paperwork once completed.

· Support HR initiatives and projects as assigned.

· Assist with employee benefit programs, including medical, pension, and other perks.

· Ensure compliance with company policies and regulations related to attendance and leave.

· Stay informed about labor laws and HR regulations, ensuring the organization’s compliance.

· Generate and analyze HR and payroll reports for management review.

· Prepare and submit required government reports and findings.

· Assist in the resolution of employee relations issues by working closely with the HR team.

· Utilize HRIS and payroll software to maintain accurate records and streamline processes.

· Participate in employee activities and assist with employee engagement initiatives as needed.

· Complete WSIB’s monthly earnings reports and ensure updates are made for contract workers and payroll deduction amounts.

· Process month-end duties, including accruals or reversals for vacation and WSIB, employee counts, KPIs, and other reports as needed.

· Complete year-end audit requirements and process T4 information.

· Act as primary payroll contact for Service Canada.

Skills, Education, and/or Experience

The following are education and experience criteria used to evaluate the suitability of the HR & Payroll Coordinator Profile or candidates for the position:

· Bachelor’s degree in human resources, business administration, payroll administration, related field, or equivalent experience.

· Proven experience as an HR & Payroll Coordinator or similar role.

· Proficiency in Ceridian’s Dayforce required.

· HRIS (Human Resources Information System) familiarity is strongly recommended.

· Previous experience in a manufacturing environment is an asset.

· Strong knowledge of employment laws and regulations.

· High attention to detail and accounting acumen.

· Professional level of written and verbal communication required.

· Strong organizational and problem-solving skills.

· Ability to maintain confidentiality and handle sensitive information.

· Able to work proficiently in a team-oriented setting, as well as independently.

Job Conditions

Physical Demands:

· Prolonged periods of sitting at a desk and looking at a computer.

· Light physical effort – able to lift up to 20lbs at times.

· Sitting, lifting, squatting, pushing, or reaching for intermittent or extended periods.

Work Environment

· Factory, Warehouse, Distribution Center, Office

· May be exposed to loud, repetitive sounds from machinery or equipment

The job conditions described here and above are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions of the position. Proper use of PPE such as safety glasses, closed toe shoes, hearing protection, gloves, face shields and other equipment as designated by the job being performed in a production environment is mandatory. Adherence to safety policy is a condition of employment.

Job Type: Full-time

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match

Schedule:

• 8 hour shift

Work Location: In person