Office Admin

Position: Entry-Level Office Administrator

Location: Onsite - in-office position

Job Type: Full-Time

Company Overview:

Zodiac Light Waves Inc. pioneers IT solutions for Retirement Homes and Long Term Care facilities, leading the industry with a commitment to excellence and innovation. As a trusted partner, we prioritize customer trust and satisfaction, treating clients as integral members of our business family. Our comprehensive services include network design, system maintenance, data security, and more, delivered by a team of dedicated experts. At Zodiac Light Waves, we continuously strive to exceed expectations, leveraging cutting-edge technology to ensure our clients thrive in today's digital landscape. Join us in our mission to drive success and growth for businesses in the digital age.

Role Summary:

The Entry-Level Office Administrator at Zodiac Light Waves Inc. is a key player in ensuring the smooth operation of our office. This role is perfect for organized, motivated individuals eager to kickstart their career in Office Administration. The successful candidate will learn procurement processes, basic bookkeeping, and how to manage social media updates as well as provide administrative support between the sales team and tech team. We're looking for someone who is adaptable, eager to learn and possesses excellent communication skills.

Key Responsibilities:

• Procurement Support:
• Assist with the procurement of office supplies and equipment, ensuring the office is well-stocked and operational.
• Monitor inventory levels and collaborate with team members to identify needs.
• Prepare delivery sheet
• Update product price at least every quarter
• Take care of the online store
• Basic Bookkeeping Support:
• Support basic bookkeeping tasks, including data entry and helping track expenses and invoices.
• Learn bookkeeping software and tools, with opportunities to take on more complex financial responsibilities.
• Social Media Updates:
• Help manage Zodiac Light Waves Inc.'s social media profiles, including creating content and scheduling updates.
• Learn to analyze social media metrics to increase engagement and reach.
• General Administrative Duties:
• Handle general administrative tasks such as answering phones, managing email correspondence, and scheduling appointments.
• Support company events, meetings, and other projects as needed.

Qualifications:

• High school diploma or equivalent; further education or a degree is a plus but not required.
• Interest in administration, procurement, bookkeeping, and social media management.
• Organizational and time-management skills.
• Good communication skills and a positive attitude.
• Basic proficiency in Microsoft Office; willingness to learn new software and tools.
• Ability to work well independently and as part of a team.
• Social Media Presence
• Valid Police Record Check
• Vehicle
• Work in office Monday-Friday from 9 am - 5 pm

What We Offer:

• Training and development opportunities.
• A supportive and dynamic work environment.
• Competitive entry-level salary and benefits package.

How to Apply:

Interested candidates should submit their resume and a brief cover letter to jobs@zlwinc.com, with “Entry-Level Office Administrator” as the subject. Your cover letter should express your interest in this position and what you hope to bring to the team at Zodiac Light Waves Inc.

Zodiac Light Waves Inc. is an equal-opportunity employer that values diversity and inclusion. We look forward to considering your application.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (required)

Work Location: In person

Expected start date: 2024-04-01