Office Coordinator

Responsibilities:

• Process donations and distribution of income tax receipts. Maintain a current and accurate donor database and provide reports as required
• Prepare donations bank deposits. Process bank deposits for the organization
• Centralize liaison for troubleshooting computer, network and phone system issues with third party providers for the organization
• Maintain network backup schedule in accordance to NYSC policy
• Centralize purchasing of office, facility cleaning and PPE supplies. Maintain inventory
• Process office related payables and submit for payment
• Maintain centralized inventory of assets. Monitor distribution of NYSC assets to the Team.
• Provide set up of computer access and online portals for all new Team members. Withdraw access upon termination or as instructed
• Assist with Board of Directors meetings by arranging catering, assisting with set-up and taking minutes
• Participate in continuous quality improvement processes and assist the Human Resource department with research and development of best practices

Qualifications/ Skills:

Education: Post secondary diploma in business administration or equivalent

Experience: Minimum 2-3 years working in an office environment

Other:

• Ability to work autonomously while supporting the needs of the Team
• Excellent communication skills (written and verbal) in English, other languages, an asset
• Managing multiple projects and deadlines while being flexible enough to manage unexpected changes in priorities
• Strong critical thinking skills and ability to use good judgement with the ability to find solutions to unique issues
• Current First Aid and CPR certification, an asset

Job Types: Full-time, Permanent

Salary: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• working in an office: 2 years (required)

Language:

• English (required)

Ability to Commute:

• North York, ON M2M 4G8 (preferred)

Work Location: In person