Office Coordinator

QUARRY CO-OPERATIVE OFFICE COORDINATOR

The Quarry Housing Co-operative is looking for an experienced Office Coordinator. With 244 housing units, the Quarry Co-op is the largest housing co-operative in Ottawa. Our Office Coordinator will oversee the Co-op’s day-to-day operations in a timely and professional manner to the satisfaction of its diverse membership and the Board of Directors.

We are looking for someone with excellent time-management, organizational and communication skills, who is energetic, positive, self-aware, analytical and detail oriented, and able to work with minimal supervision. Previous experience with co-operative housing providers is required. Experience with NewViews is an asset.

This job requires 40 hours a week in-office presence (5 days in the office).

DUTIES AND RESPONSIBILITIES:

Office Administration

• Full cycle bookkeeping (AIR, A/P, A/R, bank recs, financial reports)
• AIR (Annual Information Return for the Canadian Housing and mortgage Corporation)
• RGI subsidy administration as per the CMHC program requirements.
• Annual audit
• Internal review matters
• Provide on-site office hours to members
• Maintain capital budget and projects as per strategic capital replacement plan.
• Attendance at Board & GM meetings

Membership Administration

• RGI administration
• Supervise work orders/maintenance requests
• Keep records and inventories up-to date
• Process applications for membership
• Maintain Member Files, occupancy agreement, subsidy information, housing charge notices,

correspondence, etc.

• Maintain internal move waiting list
• Manage arrears

Board Support

• Attend Board meetings
• Carry out Board directives
• Other duties as required by the Board of Directors.

This position offers a competitive salary and benefits.

Please send your resume with a cover letter to quarry.coop@gmail.com.

We thank all applicants for their submission and will reach out to all qualified applicants.

Job Type: Full-time

Salary: $16.55-$29.03 per hour

Benefits:

• Tuition reimbursement

Flexible Language Requirement:

• English not required

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Ability to Commute:

• Ottawa, ON K1V 9M8 (required)

Ability to Relocate:

• Ottawa, ON K1V 9M8: Relocate before starting work (required)

Work Location: In person