Receptionist

Receptionist

Since 1986 TPH Plumbing and Heating has served Ottawa and surrounding area. We are a team of experienced staff and highly qualified technicians. TPH is a strong, energetic and professional team that consistently meets and exceeds customer requirements and expectations. To help us achieve this, we need to have a strong and supportive administrative team! As part of this growing team, you will be involved in meaningful work that combines great projects, great people, and a great environment – your life and career will surely become an adventure.

What will you do at TPH?

The Receptionist is a key role as an energetic first point of contact for TPH by greeting everyone whether it’s in person or on the telephone by welcoming and directing them appropriately, leaving a positive impression.

• Answer and manage inbound telephone inquiries, e-mail, inbound/outbound mail, and any in-person inquiries from clients, business partners and other parties.
• Keep accurate information and up to date contacts in Outlook, and create groups for correspondence
• Assist with coordination and prepare for meetings, conference calls, training and events, including arrangement of logistics, meeting space, communications and catering, providing reminders as needed
• Maintain a master corporate calendar
• Produce professional quality reports, presentations, briefs and correspondence
• Create engaging content for social media and respond to comments in professional manner
• Maintain security, telecommunications systems and basic computer troubleshooting
• Develop and carry out efficient documentation and filing systems for electronic records
• Ensure adequate supplies of office stationery and other equipment; reorder as necessary
• Update and maintain company accreditations and memberships
• Produce professional-quality reports, presentations and briefs
• Handle confidential and non-routine information and facilitate communication between appropriate department and outside organizations
• Contributes to team effort by accomplishing related results as needed

What You’ll bring?

• Fluently bilingual in French and English is a necessity
• College Diploma in Business Administration or a related field is considered an asset
• Excellent customer service skills
• Strong planning, and time management skills
• Exemplary organizational, problem-solving analytical skills
• Ability to manage multiple demands, work independently and meet deadlines

• Expert knowledge of MS Office applications and web applications; technology troubleshooting capabilities a plus
• Strong communication skills, written and verbal, to all levels of an organization including executives, vendors, clients and employees

What TPH will do for you?

• Balanced and flexible work hours
• Outstanding pension plan and benefits
• Competitive compensation and company culture
• Training for growth and development

If you are passionate for providing high quality administrative support, fluently bilingual and looking for an entry-level position into a growing organization, we want you to apply today!

Work remotely

• No

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• administrative assistant: 1 year (preferred)

Language:

• French (required)

Work Location: In person