Receptionist / Deal Admin Assistant

Position Description:

The full-time Receptionist / Deal Admin Assistant is responsible for performing administrative tasks such as answering phones, responding to emails and facsimiles, greeting clients, receiving and assisting with ordering supplies, organizing files and supporting other staff as needed. This role will also assist the Deal Administrator with day-to-day tasks and responsibilities, prepare real estate forms and documents and ensure that all necessary Deal paperwork is well-kept while maintaining confidentiality.

*This role has enormous potential to transition into the Full-time Deal Administrator Role.

Duties and Responsibilities:

• Reception duties – Answer and direct phone calls on a multi line telephone system in a polite and friendly manner; take messages
• Welcome visitors by greeting them, in person or on the telephone; answer or refer inquiries to the appropriate person
• Operate standard office equipment on a regular basis, including a fax/copy machine and computer
• Supplies – maintain photocopier / related office supplies and update inventory supply list; maintain an adequate supply of Agent documents
• Assist the Deals Secretary with documents that are sent to / received by Lawyers and outside Brokerages; issue receipts for deposits received
• Assist with ensuring a Duty agent is on call at all times
• Maintain a tidy reception / common area at all times
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Maintain the general office filing system
• Other duties as assigned

Skills and Qualifications:

• Minimum High School Education
• Minimum 1 to 2 years working experience in general office administration, ideally in the real estate industry but not required
• Demonstrated ability to read, write, and speak English; excellent communication skills
• Superior customer service and interpersonal skills including polite telephone manners
• Highly proficient in MS Office: Word and Excel; email and internet plus knowledge of MS Publisher and other applications
• Ability to learn new systems and processes easily
• Excellent organization & time management skills
• Detail oriented
• Comfortable multi-tasking and prioritizing tasks without guidance
• Punctual with strong attendance history

Job Type: Full-time

Schedule: Monday to Friday 9:00am – 5:00 pm

Salary: $17.00 - $19.00 per hour

Supplemental pay types: Bonus pay

Health Benefits and Insurance

Ability to commute/relocate: Belleville, ON K8P 4Y7. Reliably commute or plan to relocate before starting work

Application deadline: March 22, 2024

Expected start date: Flexible

At our company, we value our employees and offer a supportive work environment. We provide opportunities for growth and development within the organization.

If you are a motivated individual with excellent communication skills and a passion for providing exceptional customer service, we encourage you to apply for this position.

Please note that only qualified candidates will be contacted for further consideration. Thank you for your interest in joining our team!

Job Type: Full-time

Salary: $17.00-$19.00 per hour

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Ability to Commute:

• Belleville, ON (required)

Ability to Relocate:

• Belleville, ON: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-22