Receptionist/Office Administrator

We are seeking a highly motivated and organized Receptionist/Office Administrator to join our team. As the first point of contact for our company, you will play a crucial role in creating a positive impression for our visitors and supporting the smooth operation of our office. This is a dynamic role that requires a combination of reception and administrative responsibilities. The successful candidate will possess exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail.

Key Responsibilities:

• Create a positive in-office environment by being friendly and professional in all communications and interactions with visitors and staff, being a critical member in driving day-to-day in-office culture.
• Ensure reception and waiting area is tidy and presentable.
• Manage incoming calls and efficiently re-direct calls to appropriate personnel.
• Setup boardrooms for internal and external meetings and maintain meeting room calendars through proper coordination and scheduling of meetings, and handle all requests; coffee, water, catering…
• Receive, sort and distribute daily mail/deliveries
• Monitor and maintain inventory for office supplies and kitchen
• Assist with planning and executing a variety of office initiatives
• Perform other clerical receptionist duties such as filing, photocopying, and any other related tasks
• Assisting Accounting Department with any Filing/Invoice matching and other general tasks

Candidate Profile:

• Work experience in office administration, front-desk reception, or customer service
• An understanding of Microsoft Office/Office 365
• Ability to work autonomously, multi-task, and work in a fast-paced environment
• Demonstrated ability to prioritize tasks and manage deadlines
• Excellent interpersonal and written communication skills
• Strong attention to detail and proactive problem-solver
• Ability to work well in a team environment
• Desire to learn and take on new responsibilities

What We Offer:

• Competitive pay package
• Supportive and friendly work environment

Job Types: Full-time, Permanent

Salary: $35,000.00-$40,000.00 per year,

Benefits:

Dental Care

Extended Health Care Plan

Life Insurance

RRSP match

Expected hours: 8:30am to 5:00pm; Monday to Friday

Job Types: Full-time, Permanent

Salary: $35,000.00-$40,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person