Receptionist/Office Assistant Floater

IATSE 891 is a labour organization representing over 9,500 professional artists and technicians working in nineteen (19) different departments in the British Columbia and Yukon film industry. The skills, professionalism and world-class reputation of IATSE 891’s members attract film and television producers from across the globe.

We are seeking a Full-Time Temporary Receptionist/Office Assistant Floater to join our team with opportunities for advancement. The hours of work are Monday to Friday from 9:00 am to 5:00 pm.

Primary Function:
The successful candidate will perform reception, dispatch and office assistant duties directly for the Assistant Manager of Administration and up to the president.

Duties and Responsibilities:

• Drafts/updates letters, forms, spreadsheets, and other miscellaneous correspondence with a high level of accuracy
• Reviews and enters various types of information into the IATSE Local 891 database
• Answers and directs phone calls using a multi-line phone system.
• Provides back up in the Dispatch department
• Attends to walk-in guests of the IATSE Local 891 union office.
• Liaises with internal departments via phone and email.
• Processes incoming and outgoing mail as per defined procedures.
• Processes cash, debit, and credit card transactions for union dues, initiation fees, courses, and merchandise.
• Organizes and maintains an inventory of forms, pamphlets, and office supplies required at the front desk.
• Assists with scanning and electronic filing of various types of documentation.
• Provides ad hoc administrative support to various internal departments.

Qualifications:

• Completion of Grade 12 education or equivalent.
• One year of experience in Reception and Office Administration.
• Proficient in Microsoft Outlook, Word, and Excel.
• Familiar with office equipment such as multi-line phone systems, printers, photocopiers, and scanners.
• Polite and professional written and verbal communication skills.
• Understands principles of good customer service.
• Attentive to details.
• Works well working in a team environment as well as independently.
• Able to prioritize and organize workflow.

Testing may be administered to corroborate skills and qualifications. This is a Unifor bargaining unit position.

Job Type: Full-time

Salary: $26.26 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Education:

• Secondary School (required)

Experience:

• Receptionist/Office Assistant: 1 year (required)

Work Location: In person

Application deadline: 2024-03-20
Expected start date: 2024-03-20