Accounts Payable Administrator

One Floral Group is a wholesale flower producer that provides tailored floral solutions to retail customers throughout North America and is one of the fastest growing producers of floral products. Our business has over four million square feet of growing and production space in more than six facilities in three different climate zones. We have the ability to grow and build a variety of products, including potted plants and planters, outdoor lawn and garden plants, and vegetable propagation in the best conditions.

Under the supervision of the Controller, the preferred candidate will be responsible for the day-to-day Accounts Payable analytical functions for both the Canadian and US operating companies.

Skills and qualifications required:

• College diploma in accounting or equivalent work experience
• Minimum 3 years’ experience in Accounts Payable processing
• Possess a strong understanding of accounting principles
• Excellent customer service skills
• Experienced using the Accounts Payable functions in a large ERP account system
• Microsoft Dynamics-Navision experience beneficial
• Advanced Excel skills (formulas, V-lookups, pivot tables, etc.)
• Excellent communication skills required (both verbal and written)
• Must be reliable, highly organized and dependable

Primary Responsibilities

• Accurately coding invoices and entering invoice data into ERP system.
• Matching invoice pricing to PO's and obtaining approval for differences.
• Generate payable listing and 5-week payment projection using the ERP system.
• Processing EFT's in ERP system and sending EFT payment verifications to vendors.
• Completing all scheduled month-end tasks within assigned deadlines.
• Preparing vendor reconciliations and resolving reconciling items.
• Responding to vendor enquiries, & working with vendors to resolve issues.
• Setting-up and updating vendor profiles within Navision.
• Creating online wire templates.
• Providing support for internal (department) enquiries related to vendors and invoices.
• Ensuring invoices, purchase orders, & payment approvals are approved according to the Delegation of Authority.
• Making sure all changes to the Vendor Master File are supported, accurate, and appropriate.
• Reviewing AP Aging report to ensure entries exceeding 90 days are investigated and addressed timely.
• Making sure vendor profiles reflect correct data (payment terms, early payment disc., addresses, contacts, etc.).
• Ensuring invoices and payable documents are filed timely, and creating new files as needed.
• Maintaining a neat and orderly filing system.
• Maintaining current & prior year files in the office, & transitioning older files to storage.
• Generating and producing UPS labels and track all packages.
• Preparing weekly Goods Received Not Invoiced report for inventory and non-inventory purchase orders, and investigating entries exceeding 3 weeks to ensure timely invoice receipt and entry.
• Updating vendor reconciliation checklist & ensuring timely completion of scheduled reconciliations.
• Completing Accounts Payable reconciliations.
• Working with the finance team to ensure month end close occurs in 5 business days.
• Identifying ways to add value (improved efficiency, quality, accuracy, & cost reduction opportunities).
• Provide back-up support for the Central Processing team.
• Complete Other Ad-hoc tasks as required.

Health and Safety

• Maintain a safe and healthy work environment.
• Recognize and report unsafe conditions and practices to prevent injuries and property loss.
• Follow and adhere to Health and Safety policies and procedures outlined in the Employee Handbook, the Occupational Health & Safety Act, and other relevant Codes and Standards.

Work Environment and Physical Demands

• Sitting for long periods of time
• Work performed indoors
• Working holidays when necessary to meet business/customer requirements
• Regular interruptions

Additional Information

• Reports to the Financial Controller
• Start Date: As soon as possible
• Hours of work: Monday to Friday from 8:00 am – 4:30 pm
• Vacation: 2 weeks of prorated vacation
• Personal day: 2 days per calendar year
• Extended health benefits at 3 months (including vision) and dental at 6 months for employee and dependents
• RRSP match at 1 year anniversary
• Life insurance and AD&D benefit for employee
• Long Term Disability benefit for employee

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, we will not consider your job application.

One Floral is committed to providing accommodations for applicants upon request at any stage during the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.

Job Type: Full-time

Salary: $50,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Accounting: 3 years (preferred)

Ability to Commute:

• Jordan Station, ON L0R 1S0 (preferred)

Work Location: In person