Accounts Payable Coordinator

Description
COMPANY OVERVIEW
Venterra Realty is a well-capitalized, privately held investment and technology company with ~ $5.0+ billion in managed assets and $375+ million in revenues. It owns and operates over 80 multi-unit residential properties in the highest growth cities in the United States.
We're honored to have received numerous workplace recognitions including being named one of the 2023 Best Workplace in Real Estate by The Great Place to Work Institute® and FORTUNE©, one of PEOPLE's 2023 Companies That Care, one of Great Place to Work's Top 100 Best Medium Workplaces six times, and to have been named a four-time Glassdoor Best Places to Work winner! Read about all of our awards and accolades here!
We are looking for people who:

• Have strong personal values and want to work for a values-based company
• Are ambitious and hard working with exceptionally high personal standards
• Embrace problem-solving and learning new skills
• Thrive in a rapidly changing and high growth environment
• Are passionate about driving continuous improvements and the use of technology with data to drive business results

THE OPPORTUNITY
Our Accounts Payable department is a technology driven Team that utilizes key targeted solutions (RMIS, VPD, & FIS) to manage its daily activities. Venterra is currently upgrading its financial systems by implementing the ERP Oracle Cloud Fusion and recently implemented Coupa, an end-to-end procurement system. The application of technology is critical for continuous improvement to deliver exceptional customer service for both Venterra's Corporate Family Office located in Toronto and for its onsite US Operational teams. To support this exciting journey, we are seeking an Accounts Payable Coordinator who is a highly motivated individual with extensive Accounts Payable experience that has developed their experience in a fast-paced, and dynamic environment. The candidate will be expected to be able to analyze information, Accounts payable best practices and controls to effectively support he timely payments to all vendors.
The Accounts Payable Coordinator will assist with growth-induced volumes and contribute to building a leading-edge Accounts Payable department focused on innovation and excellence. Relationship building with both internal and external stakeholders including property staff and vendors will be a main priority for this role. The Accounts Payable Coordinator will be responsible for owning the full cycle Accounts Payable invoice processing for a growing portfolio of accounts.
KEY JOB RESPONSIBILITIES

• Support the optimization of financial transactions and systems
• Build relationships with suppliers through timely payments
• Being the first point of contact for operating requests for the department and managing AP requests
• Overseeing the invoicing process for Venterra's vendors
• Assist in streamlining the Accounts Payable invoice process
• Comply with national and local financial regulations
• Invoice Receipt Mgmt: Paper Mail, Outlook, Jira
• Recurring & Utility Invoice Maintenance (new properties/suppliers)
• Exception Handling - recurring template to invoice amount variance
• Downloading of utility bills from sites to E-Invoicing folder (sites which don't allow auto-pulls)
• Invoice Approval maintenance & follow up
• Investigating variances, analyzing, reconciling and resolving account 3 way match discrepancies
• Analyzing and processing month-end accounting accruals
• Identifying and participating in process improvement initiatives, ad-hoc projects and report as needed (e.g. oversight of our automated local vendor invoicing process, reviewing dashboard variances for efficiency opportunities)

CANDIDATE PROFILE

• University or College education in business or related discipline
• Experience in Accounts Payable (or accounts receivable)
• Experience with accounting software and online platforms
• Excellent communication and organizational skills with a strong attention to detail
• Aptitude to prioritize workload and commit to service level agreements and timelines
• Natural curiosity and willingness to dig into the detail and learn new skills
• Aptitude to leverage technology to gain efficiencies and improve processes
• Intermediate proficiency in Microsoft Office suite, with strong Excel skills preferred
• Working knowledge of (or willingness to learn) SQL and VBA, experience with Oracle an asset
• Strong mathematical skills

Venterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.