Admin Assistant

Key Responsibilities:

• Always report before or on time for shift schedules.
• Welcome and assist visitors, directing them to the appropriate person or department.
• Manage telephone and electronic inquiries, relay messages, and handle mail from couriers.
• Coordinate the internal flow of information, including electronic mail and other materials.
• Schedule and confirm appointments and meetings.
• Establish and implement office procedures to ensure efficiency.
• Input, edit, and proofread various documents from machine dictation and handwritten copy.
• Maintain both manual and computerized filing systems for information.
• Support employee onboarding by verifying and uploading accurate paperwork using designated software.
• Provide new hires with lockers, mailboxes, and cubicles during orientation.
• Compile data, statistics, and information for the Health & Safety Department.
• Order office supplies and manage inventory.
• Proactively anticipate the needs of others to enhance their overall experience.

Qualifications:

• Bachelor's Degree or equivalent.

Experience:

• Previous experience in administrative support, or a related field is desirable.

Skills:

• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Excellent communication skills and ability to interact effectively with colleagues, vendors, and transporters.
• Strong organizational and multitasking abilities to handle various responsibilities simultaneously.
• Ability to work independently and as part of a team, with a proactive and positive approach to problem-solving.