Invoice And Admin Assistant

```Job Overview```
Kleanza Consulting Ltd., with offices in Terrace, Prince Rupert, central Vancouver Island, and Vancouver seeks an exceptional Invoicing and Administrative Assistant for a permanent full-time position based out of our Bowser office.

Kleanza Consulting Ltd. is a small company that prides itself on its excellent working relationships with local First Nations and providing a supportive and safe environment for all employees. We provide health/dental benefits, conference, and gear funding, as well as other perks after three months’ employment. We pride ourselves on providing employees with excellent work/life balance and flexible schedules.

``Duties```

• Create and process invoices for projects each month
• Following up with clients regarding outstanding invoices
• Organize, scan and file receipts and invoices as well as manage physical and electronic accounting files
• Maintain and organize the accounting email account and address both external and internal inquiries in a timely manner
• Track and invoice project-chargeable disbursement costs relating to our vendors and partners
• Issue fee and expense invoices in an accurate and timely manner
• Updating annual budget with monthly actuals
• Working with Senior Archaeology Manager and Operations Manager to review staff timesheets
• Preparing agendas and attending meetings to record minutes
• Providing support and training to staff on Software System Wrike
• Booking travel arrangements for staff members
• Coordinating the purchase of supplies, when required
• Helping with data entry in our project management system
• Assisting with the coordination of equipment, facilities management, and IT projects
• Performing general administrative duties as required including, but not limited to, data input, photocopying, scanning, collating, printing reports, ordering supplies or equipment and assisting in coordinating meetings and special events

```Skills```
To be successful in this role, you should possess the following skills:

• Entry level to two years related work experience, preferably in a professional services/consulting firm environment
• Previous experience supporting an accounting or finance function or school coursework in accounting or finance
• Expert knowledge of Microsoft Office suite and Adobe
• Excellent communication and written skills
• Ability to meet deadlines and work in a fast-paced environment
• Strong time management skills and ability to take initiative
• Ability to manage data and information in an organized way
• Familiarity with project management software
• Interest in heritage resource management and conservation
• Interest in building relationships with First Nations and other communities

The following is desired but not required:

• Familiar and proficient with Wrike software
• Experience working in an environmental/natural resource company office
• Experience working on contract-based projects
• Experience with RBC Express
• College or university degree or certification

WHAT WE OFFER

• An annual gear and conference allowance benefit
• Cell phone allowance
• Professional Development and Mentorship Opportunities
• Flexible schedules with work from home opportunities
• Paid sick days
• Paid vacation days
• A generous, up to 6% company-matching RRSP program
• Extended medical and dental plan for you and your dependants
• Industry leading Health Spending Account
• Group life insurance as well as other insurance benefits (disability, travel, etc.)
• Competitive salary

If this role speaks to you, submit your CV electronically to: careers@kleanza.com

Job Types: Full-time, Permanent

Salary: $52,000.00-$58,000.06 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Work from home

Work Location: Hybrid remote in Bowser, BC V0R 1G0