Admin Assistant/Receptionist

We are seeking a highly organized and detail-oriented Administrative Assistant/ Receptionist to join our team. You will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, be proficient in Microsoft Teams, and have a strong attention to detail.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers
• Professional attitude and appearance
• Solid written and verbal communication skills (English/ Preferably Punjabi)
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Working Environment:

• Office Setting (Indoors)
• Working from home
• Walking to Second level (Elevator Available)
• Team Driven Environment
• Monday - Friday (7am- 4pm)

If you are a motivated individual with exceptional organizational skills and a passion for providing excellent administrative support, we would love to hear from you. Apply today to join our team as an Administrative Assistant/ Receptionist!

Job Types: Full-time, Permanent

Salary: From $21.00 per hour

Expected hours: 45 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Punjabi (preferred)

Work Location: In person

Application deadline: 2024-03-14