Admin Assistant/Receptionist

Safetech Scaffolding are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth.

Job Tile Administrative Assistant

Duration: Permanent, Full Time 40 hours/week

Salary: $25.00 per hour

Location of work: 10325 - 121 Street, Surrey BC, Canada V3V 4K8

Benefits: Benefits Extended benefits after 3 -months probationary period

Overtime: As per BC Labour laws

Vacancy: 1 Vacancy

Start date: As soon as possible.

Primary Duties:

· Provides administrative support to the Manager and staff team.

· Support in the maintenance and enhancement of computerized and manual filing systems, meeting coordination, communication mechanisms, and the development of systems to ensure efficiencies.

· Provide administrative support at meetings involving the community including meeting minutes and other supports.

· Respond to general and specific customer inquiries.

· Maintain the program database by entering data, supporting analysis, and generating reports as required.

· Produce materials for promotion such as electronic flyers when needed.

· Assists with program communication to clients and staff members (e.g. mail-outs, social media)

Academic and Job Experience Required:

· Over 2 years of administrative support experience

· Diploma in business administration is highly desirable.

· Must have proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and CRM tools.

· Production and utilization of excel spreadsheets used for reporting and analysis.

· Perform periodic system analysis checks.

· Monitor incoming calls and emails.

· Use a rational mindset to troubleshoot issues.

· Ability to resolve matter or refer to upper management as required.

· Activate / inactivate / modify user profiles and accesses in our computer database & systems.

· Maintain and manage files and records.

· Set up or revise processes within truck parts therefore knowledge of various truck parts & engines is very desirable.

· Create daily work plan, new letter templates, inserting images, phone # updates, etc.

· Assist with production of Standard Operating Procedure (SOP) materials.

Knowledge, Skills and Abilities Required:

· High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook)

· Knowledge of CRM & Pipedrive software is considered very beneficial.

· Excellent people skills

· Extremely dependable and punctual

· Prioritize tasks according to importance in a fast-paced environment.

· Knowledge of rental quotes and T & M contracts is required.

· Enter shipping and receiving sheets as truck deliver or pick up equipment.

· Accounts Payables: Enter vendor invoices and CC payments monthly.

Desired Requirements:

· Experience working within a busy Scaffolding industry and knowledge of shipping and receiving and Scaffolding equipment is desirable.

· Some experience working with website updates is an asset.

· Ability to work flexible hours, including evenings when required.

How to apply:

Send your resume to: Attention: HR Manager

By email: or By mail: 10325 - 121 Street, Surrey BC, Canada V3V 4K8

Job Type: Full-time

Salary: $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Work Location: In person