Administrator, Accounts Payable

Tomlinson is currently seeking an Accounts Payable Administrator role at our 100 CitiGate Drive, Barrhaven office. This position is a full-time permanent role.

PRIMARY RESPONSIBILITIES

The incumbent may be responsible for all or some of the following:

• Gathering, sorting, and filing documents and related information
• Data entry for high volume of transactions, including matching to goods received documentation and purchase orders
• Critical review and edit of tickets and invoices as necessary to ensure accurate payments and proper costing
• Communicating with vendors regarding discrepancies, timelines, and procedures

• Ensure procedures are adhered to and deadlines are met for invoice and payment processing.
• Assisting to other team members to meet their cross-training requirements.

• Participating in the development and ongoing changes to policy and procedures as necessary to maintain proper costing and payment
• Liaising with internal and external stakeholders to gather information and meet deadlines
• Process payments by verifying transaction information, scheduling and preparing disbursements and obtaining proper authorization of payment
• Reconciling statements and transactions
• Resolving account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
• Providing back-up to Reception
• Prepare reports as necessary
• Other tasks as required

WORKING CONDITIONS

• Working conditions are normal for an office environment. Work may require occasional overtime.

EDUCATION AND EXPERIENCE

• Computer knowledge of Microsoft Outlook , Microsoft Word, Microsoft Excel, and SAP (asset)
• Basic understanding of accounting functions, invoicing, payments, credits, and reconciliations
• Accounting diploma or 1-3 years’ experience in a similar role is an asset
• Ability to work in a fast-paced environment with a lot of change and many deadlines
• Experience within a high-volume transaction environment is considered a strong asset
• Good interpersonal and communication skills

• Competitive wages
• Bonus programs
• Employer paid health and dental benefits
• Extensive training programs and tuition reimbursement
• Retirement benefits program
• Family-oriented team environment
• Employee discounts and other rewards programs