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Form of workAs a Fengate ambassador, the Front Desk Coordinator will be a key player in the day-to-day office coordination. The successful candidate will be responsible for managing the Front Desk as the first point of contact for all guests and employees and will therefore be the face of our firm in our Toronto office. The ideal candidate will be professional, punctual, a quick learner with a best in-class customer service attitude and a high sense of ownership in their work.
Front Desk/Office Admin
- Greeting external guests and colleagues with a positive and helpful attitude, and maintaining a presentable main entrance area
- Managing incoming calls and directing them to the appropriate staff members
- Coordinate logistics for internal and external meetings - scheduling, setting up boardroom before and after meeting, boardroom calendar management, coordinate catering requests
- Oversee distribution of incoming/outgoing mail and deliveries in a timely and time sensitive manner
- Maintain office and kitchen inventory/servicing
- Work with building Property Management to address and oversee repairs and maintenance
- Organize and coordinate office operations, addressing any pertinent issues to the Director, Office Operations
- Maintain filing system, contact database, employee list, and inventory
- Support HR and IT with onboarding new employees
- Assist with the coordination and execution on in-office events
- Collaborate with all business units to provide in-office support
- Performing ad-hoc administrative duties as needed
REPORTING LINES:
This position reports to the Director, Office Operations.
KEY QUALIFICATIONS:
- College graduate or equivalent
- 1-3 years' experience in office coordination/assistance
- Proven ability to manage multiple tasks/activities in a dynamic fast-paced environment
- Experience with Microsoft Office, and specifically with Word and Excel
- Excellent interpersonal and communication skills
- Aptitude for learning new software and systems
- High degree of attention to detail
- Strong problem-solving, sound decision making and good judgement
- Ability to work with minimal supervision
CORE COMPETENCIES:
- Being Authentic: Inspiring trust and being courageous
- Focusing on Performance: Being accountable and driving results
- Understanding Stakeholders: Knowing the needs of those who rely on you
- Building Effective Relationships: Collaboration and communication
LOCATION:
This position will be based out of the Toronto office and requires the individual to be in the office five (5) days a week. Office hours are Mon-Thurs 8:30 am to 5 pm, Fri 8:30 am to 4:00pm.
Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.
We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.
