Manager - Accounts Payable

Who We Are

Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline. Kinross maintains listings on the Toronto Stock Exchange (symbol:K) and the New York Stock Exchange (symbol:KGC).

Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. In 2021, Kinross committed to a greenhouse gas reduction action plan as part of its Climate Change strategy, reached approximately 1 million beneficiaries through its community programs, and recycled 80% of the water used at our sites. We also achieved record high levels of local employment, with 99% of total workforce from within host countries, and advanced inclusion and diversity targets, including instituting a Global Inclusion and Diversity Leadership Council.

Job Description

Lead, manage and supervise the Toronto Accounts Payable function and Business Expenses program with oversight for 24 global entities. Contribute to the development of overall functional strategy including managing policies, practices and platforms to ensure efficiency and accuracy in the delivery of services and performance of the function.

Reporting to the Director, Corporate Finance, responsibilities and essential job functions include, but are not limited to the following:

Essential functions and responsibilities

• Manage, supervise and coach a team of six employees towards the completion of assigned work requirements, ensuring performance standards for the team are met.

Accounts Payable

• Lead the Accounts Payable function in an automated A/P environment with a focus on managing people, processes, and issues, while ensuring efficient and accurate processing of over 85,000 transactions for 24 entities per annum. Entities include a mix of operating and non-operating sites, exploration entities, reclamation entities, and administrative office entities
• Oversee weekly and ad-hoc payment runs executed by a team of six employees, providing guidance, issue resolution, and review
• Provide support and expertise on Accounts Payable to all levels of management across the various entities, assisting when issues occur; document and implement the changes that arise out of issue resolution
• Liaise with vendors, Supply Chain, Finance, IT, HR, and end business users to resolve payment issues, detect root causes, and advise on and implement process improvements
• Responsible for maintaining records for Accounts Payable
• Coordinate work with multiple Finance teams at the sites and administrative offices as needed for A/P processes
• Lead and administer the Bottomline Transform Accounts Payable (TAP) system, including liaising with the software vendor on projects and resolution of system issues, overseeing user administration, providing support to end users, and working with IT on issue resolution. Provide training and implementation support to other Kinross sites using the TAP system, as needed
• Participate in the testing and development of the JDE A/P module for all aspects of the payment process
• Liaise with Cyber Security/Global Security on vendor fraud issues, acting with urgency and discretion
• Business lead on the Vendor Detail Verification Process application (preventative control process for vendor payment fraud)
• Prepare and deliver presentations to all levels of senior management on new projects or specific processes
• Oversee timely payments for the Corporate, North America, and Netherlands company credit card programs. Work with the Treasury Department to enhance efficiencies on different methods of payments such as drafts, wires, and electronic fund transfers
• Liaise with banks to build effective relationships to resolve payment issues as they arise
• Liaise with external and internal auditors during audits of Accounts Payable
• Ensure strong internal controls and execution to mitigate risk
• Complete Sarbanes-Oxley Act (SOX) testing control self assessments and document the findings to be submitted to Internal Audit
• Manage and generate the 1099 reporting for all vendors where applicable on a yearly basis, including working with various sites on the accuracy of the vendor master file for the 1099 reporting data
   

Business Expense Management

• Lead the administration of the Corporate, North America and Netherlands company credit card programs. Lead system administrator for SAP Concur Travel and Expense for applicable offices and sites, ensuring the system and workflow is in accordance with company policies and procedures, and providing global support and guidance on any matters related to Concur access and expense reports as needed
• Leads and manages SAP Concur Expense enhancements and changes
• Monitors the performance of SAP Concur and leads the resolution of service quality issues
• Manages compliance to the Business Expenses policy for the Corporate office, Netherlands office and certain non-operating sites and administrative offices in North America, including completing secondary reviews of expense reports as required, proactively and reactively addressing compliance issues and matters directly with employees, and reporting to management on quarterly basis on adherence to the policy
• Supports internal and external auditors on audits of business expenses

Skills

• Strong communication skills to deal effectively with all levels of employees and vendors.
• Exceptional customer service skills in order to seek out opportunities to meet or exceed customer expectations. 
• Ability to resolve problems and implement solutions with minimal direction.
• Ability to use tact and diplomacy to exchange information and handle sensitive issues.
• Flexible and adaptable to change.
• A strong team player, sharing in work processes. Keeps others informed and up-to-date.
• Motivates team to achieve objectives and encourages contribution of team members.
• Ability to prioritize and monitor workloads in a very busy, high volume environment.
• Proven experience in establishing strong, cooperative working relationships.
• Ability to develop competencies of A/P staff.
• An expert in Accounts Payable JDE to detect accuracy of accounts and recommend any changes to the system where required.
• Solid understanding of Accounting principles, Supply Chain processes, and IT systems as they relate to Accounts Payable.

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Education and Experience

• University degree or College diploma.
• Additional specialized education in accounting or equivalent in experience specializing in Accounts Payable.
• 8+ years of related work experience or equivalent, in a versatile, high performance environment specializing in Accounts Payable. 
• Must have experience with completing a full payment cycle including: processing, verifying, executing cheque runs and transmission of electronic fund transfers to the bank.
• Must have experience with JD Edwards, EnterpriseOne, platform, version 9.2 preferred.
• Experience with the administration of SAP Concur Travel and Expense or processing expense reports in SAP Concur Expense is preferred.
• Previous experience in the mining industry is preferred.

Career Framework and Level

Legislative Requirements

Language Requirements

Travel Requirements

Capabilities