Medical Office Assistant - Temporary Part Time

Oaks Outpatient Clinic is a scent-free, stigma-free medical clinic, dedicated to providing quality care to patients and serving the local community. We are looking for candidates who are critical thinkers, fast leaners and able to multi-task in a fast-paced stressful environment. New graduates are welcome to apply.

Duties:

• Receive and direct employees, patients and visitors.
• Collect urine samples, perform urine tests and document in a timely manner
• Perform basic vital signs assessment
• Key in, edit and proofread correspondence, reports, statements, forms and other documents, using word processing software and computers.
• Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Maintain and update manual or computerized filing, inventory, mailing and database systems.
• Open, sort and route incoming mail, manually or electronically.
• Send and receive messages using facsimile machines or electronic mail.
• Transcription of orders as required.
• Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager.
• Register patients according to policy as required.
• Maintain patient confidentiality and privacy
• Other duties as assigned.

Qualifications/experience

• Diploma in Office Administration and/or related experience, in a health-care-related environment.

Experience:

• Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.
• Knowledge of medical software applications such as Meditech, PatientVu, will be a bonus.

Ability:

• Ability to work effectively and efficiently as a team member in a fast paced environment in stressful situations.
• Customer service, interpersonal and telephone skills.
• Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
• Ability to organize time effectively to perform the duties of the position.
• Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
• Ability to read, write and communicate to perform the duties of the position.
• Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
• Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.
• Ability to accurately transcribe orders.
• Behaviour consistent with Clinic Mission, Values and Standards of Performance.

Others related to the position:

- The hourly wage will be related to candidates’ qualifications and experience.

- No evenings, or weekends.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Job Types: Part-time, Casual

Salary: $18.00-$21.00 per hour

Expected hours: 16 – 24 per week

Benefits:

• On-site parking

Schedule:

• Day shift
• No weekends

Application question(s):

• Have you been vaccinated for covid-19? How many times?
• How fast can you type? how well can you manage office devices and computer use?

Education:

• Secondary School (preferred)

Experience:

• Healthcare related: 1 year (preferred)

Work Location: In person