Office Coordinator - Guelph

AdFarm, a 35+-year-old agri-marketing business whose PURPOSE isto be a catalyst for the evolution of agriculture. To help agriculture move forward, we are reinforcing the importance of service in how we work and behave—toward our clients, suppliers, connections, and of course, our fellow AdFarmers.

We all work together to bridge the gap between producer and consumer.We specialize in Strategic Planning, Creative Services, Public Relations, Media Planning, Marketing Science, Content Creation and Research.

Our clients all share a central focus in agriculture and food but range from multi-national corporations to start-ups in seed, crop protection and fertility, agtech, animal health, equipment and more. If you have experience working with this type of client—or want that experience—this role will be a great fit.

You will love it here if you follow these GUIDEPOSTS:

Are you being agile?Responding quickly to changes—from the client and in the marketing world. Making actionable decisions. Doing whatever it takes to get it done well—on time and on budget. Developing and following processes that allow for even greater effectiveness.

Are you being smart? Right from the start. Knowing when to ask, when to act and when to use all of your resources to solve a problem. Investing in yourself to keep up with the ever-evolving world of our clients—and our communications industry.

Are you being helpful? Pitching in when it counts and doing whatever it takes to do an amazing job for your clients. Having direct and difficult conversations when necessary. Setting clear expectations for you, your supervisor and your team.

As the Guelph Office Coordinator you will be responsible for providing administrative and office support to the AdFarm team. This person is dedicated to the smooth operations of the overall office needs.

You’ll have success here if you value clear processes and feel qualified to do the following things:

• Maintain and manage a welcoming and aesthetically pleasing atmosphere within the Guelph office
• Being the Office “arranger” and “go to” for all things, including supplies, catering, meeting setup, internal events, stocking, onboarding, organizing, clean up and building needs.
• VP support for expenses and time entry when needed
• Extending AdFarm hospitality to all visitors, guests and clients
  
• Managing the day to day office kitchen and supply needs
• Providing administrative and project support, to the VP and Guelph team
• Managing Internal events and or office meetings including; IT requirements and set up, catering, scheduling, boardroom prep and clean up
• Assisting the IT team with server requirements and local maintenance
• Assisting HR with new hire preparations and office set up, hire documents and scanning and sending confidential and sometimes sensitive information to the HR lead
• Providing client experience when in the office (refreshments, AV requirements)
  
• Liaising between building operators and staff, managing keycards, parking and building needs
• Coordinating all mail duties, and distributing all incoming mail
• Complete understanding of the operation of all office equipment including telephones, video conferencing, printers, photocopier and fax machine
• Keep track of employee long service awards/send out information for those
• Keep phone list updated
• Birthday gifts for Guelph employee birthdays
• Sending out onboarding packages to new hires/lunch gift cards when applicable

We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll need to come to the table with the following skills and qualifications:

• High school diploma or GED equivalent required
• Associate degree in office administration, management or related field preferred
• 2+ years working in office admin or customer service
• Computer literate and proficient using Microsoft Suite
• Experience using office machinery (printer, copier, phone systems etc.)
• Excellent customer service skills
• Organized and detail-oriented
• Goes above and beyond
• Outstanding communicator both verbally and written

We offer all employees 3% RRSP contributions on an annual basis, benefits with a Health Spending Account, Health and Cell Phone Reimbursements, and we can offer a hybrid working environment with a wonderful group of top talent individuals.

Our culture is paramount at AdFarm, so we hire according to values, mutual respect and ability to work collaboratively in a high-performing team.