Receptionist/Administration

Responsibilities:
We are a fast-paced law firm in the Durham Area focusing on family, adoptions, guardianships, estate planning (Wills and Powers of Attorney), estate administration, and real estate.

We have an entry-level part-time position for an administrative assistant with some bookkeeping duties. This position starts at part-time, however, it is anticipated that it will be full time within 1.5 years. The ideal candidate is a recent graduate of a law clerk or legal assistant program who is looking for their first job with a dynamic fast paced firm.

The main duties will be administrative, however the successful candidate will also learn to provide back-up services to the full-time law clerks. There is the potential to move into a full-time law clerk role.

Duties include but are not limited to the following: answering phones and directing calls; running conflict checks for new clients and organizing consultations; opening new files, both physical files as well as e-files; billing; accounts receivable; tracking of trust funds and requesting replenishment by clients as needed; accounts payable; banking as necessary; and filing. As a back-up to the law clerks you will learn to serve and file documents digitally; prepare shell documents to be completed by the lawyers; assist with correspondence with clients as well as opposing parties and solicitors.

Skills:
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively
- Strong communication skills, both verbal and written
- Proficient in handling calls and drop-ins professionally
- Familiarity with Google Suite or similar office productivity tools
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Attention to detail and accuracy in all work performed

Please send resume and cover letter to mslaw@gmail.com. Only successful applicants will be contacted for an interview.

Job Type: Part-time

Salary: $16.55-$20.00 per hour

Expected hours: 25 per week

Benefits:

• Casual dress
• Flexible schedule
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Ability to Commute:

• Whitby, ON L1N 1C4 (required)

Work Location: In person