Accounts Payable Coordinator

Classification
Salary

Summary/Objective

Perform the day to day processing of Accounts Payable transactions to ensure that company finances and supporting documentation are maintained in an effective, up to date and accurate manner. Ensure all supporting documentation are accurately maintained and are in strict compliance to CORE’s internal SOX controls. Month end tasks are completed both accurately and in a timely manner.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Daily processing of Accounts Payable financial transactions
• Matching Vendor invoices with the packing slips ' receiving tickets to ensure goods are received correctly in ERP.
• Enter vendor invoices in ERP using the PO numbers provided on the vendor invoices.
• Review and reconcile vendor statements to ERP and take the necessary action
• Adherence to company Purchase Order Policy & Procedures including appropriate approvals for invoices that do not have a purchase order.
• Ensure PO’s for CAPEX expenditures include the required information and assigned to the correct GL account
• Ensure all Capital asset expenditures are approved and compared to budget
• Validate and review operating expenses over $2k are not capital in nature, complete monthly CWIP reconciliation and prepare capital project summary including obtaining appropriate approvals for completed projects
• Daily review of positive pay website for cheque exceptions
• Coordinate approval of Temporary Labour worksheet with HR, update reconciliation data based on invoices are submitted and identify accrual
• Respond to vendor calls & e-mails concerning payment discrepancies, missing payments, or other inquiries.
• Monthly reconciliation of prepaid expense GL accounts
• Prepare and deliver bank deposits, collect and sort incoming mail.
• Review of A/P aging reports on weekly basis, compile and submit AP aging report to Plant Controller
• Analyze and process expense reports for Management, Sales Team and other employees.
• Reconcile Courier invoices, matching waybills and assigning GL accounts
• Provide support and assistance with customer collections as required
• Reconcile company credit card statements/ enter in ERP for payment
• Prepare cheques for mail and file vendor invoices
• Maintain filing system for Vendor invoices
• Support the month end close process by preparing accruals, entering journal entries, updating schedules/reports
• Complete monthly balance sheet reconciliations – Accounts Payable, CAPEX, CWIP, GRNI, GRNI non materials
• Prepare weekly spend reports
• Assist other team members with month-end, quarter end and year end responsibilities, as required
• Ensure all SOX control documents are signed off and ready for audit purposes
• Participate in quarterly/annual financial audit requests
• Assist in data collection for our annual SRED claim
• Strict compliance to SOX rules as applied to position, ensuring internal controls for this role are followed
• Utilizes ERP as required
• Completes all other duties as assigned

Competencies

• Execution Excellence
• Anticipates/ Manages Complexity and Change
• Interpersonal/ Leadership
• Collaboration (Mutual Respect)
• Disciplined Approach/ Result Focus
• Earn Customer Loyalty (Internal/External)

Supervisory Responsibility

Not required

Work Environment

This job operates in a professional manufacturing office and shop floor environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday working eight hour per day. This position may occasionally require extended hours and/or weekend work.

Travel

Not required

Required Education, Skills, and Experience

• Post secondary degree/diploma in Accounting/Business and/or minimum 2 years experience in an AP role
• Strong excel skills, able to create and use pivot tables, filters and vlookup’s
• Knowledge of GAAP and general accounting principles
• Attention to detail with a high degree of accuracy
• Able to work in a fast pace environment.
• Ability to maintain confidentiality concerning financial and employee files
• Analytical decision making and problem-solving skills

Preferred Education, Qualifications, and Experience

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.